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The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.

Gresham-Barlow School District-Electronic Summary of Board Action

Meeting of January 5, 2017

Board Members Present
: Chair Carla Piluso,  Vice-Chair Kris Howatt, John Hartsock, Matt O’Connell, Kathy Ruthruff, and Kent Zook.

Sam Barlow High School student athlete named 6A First Team All State Soccer Player
The school board honored Sam Barlow High School student Kiki Kjeldsen for being named as a 6A First Team All State soccer player.
Sam Barlow High School coach named Co-Coach of the Year for 6A Girls Volleyball
The school board recognized Jessie Mott, the girls’ volleyball coach at Sam Barlow High School, for being named co-coach of the year for 6A girls’ volleyball by the “Oregonian.”
School Board Recognition Month
Superintendent Schlachter recognized the school board for its commitment to the students of the school district and all board members do to lead our schools and ensure the district’s students receive a quality education. The school board members received personalized hard hats as a token of appreciation on behalf of the school district. The hard hats will be put to good use when construction begins on the recently passed 2016 school bond. January is School Board Recognition Month in Oregon.
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
Superintendent’s Report
Superintendent Schlachter announced that there will be informational sessions in January for prospective school board candidates. The sessions will take place on January 17 and January 31. Both meetings are identical and begin at 7 p.m. at the Center for Advanced Learning, 1484 NW Civic Drive, Gresham, OR  97030. For more information, to rsvp, or to request interpretation services be provided at the meeting, individuals are asked to contact Lyn Cook at 503-261-4555 or
The school board paid tribute to former school board member and community leader Dr. Mike Hill. Dr. Hill served on the school board for nine years. He was also involved in the campaigns for six different school bond/funding measures. Dr. Hill is currently facing health challenges.
Action Items
APPROVED, Resolution No. 1617-10, thereby authorizing the issuance, sale and deliver of General Obligation Bonds; designating an authorized representative, bond counsel and underwriter or placement agent; and delegating the negotiation and approval of financial documents and related matters, as presented.
APPROVED, to resolve that the Gresham-Barlow School District Board of Directors, acting in the capacity of the Local Contract Review Board, adopts the Findings of Fact and grants a specific exemption from competitive bidding requirements for use of a Construction Management/General Contractor (CM/GC) procurement process for projects at Sam Barlow High School, Gresham High School, North Gresham Elementary School, and East Gresham Elementary School.
APPROVED, to resolve that the Gresham-Barlow School District Board of Directors, acting in the capacity of the Local Contract Review Board, adopts the Findings of Fact and grants a specific exemption from competitive bidding requirements for use of a Design-Build procurement process for select projects identified by the administration to be in the best interest of the Gresham-Barlow School District.
APPROVED, authorize negotiations between the administration and BLRB Architects for
The Gresham High School Renovations/Additions Project; Opsis Architecture for the Barlow High School Renovations/Additions Project; BBT Architects for the North Gresham Elementary Replacement Project; and DLR Group for the East Gresham Elementary Replacement Project, with the dollar amounts as amended. (BLRB Architects and Opsis Architects a limit of $200,000 fee, to start, and for BBT Architects
and DLR Group $120,000.)
APPROVED, negotiations with BBL Architects, Axis Design, Deca Architecture, OH Planning and Design, FFA Architecture and Paul L. Bentley Architect in the amount of $30,000 each for other site repair and renovation projects.
REVIEWED, the Division 22 Standards for Public Elementary and Secondary Schools 2016-17 Assurances Form
Annually the Oregon Department of Education (ODE) requires that all Oregon school districts submit a statement of assurances indicating compliance with ORS Chapter 581, Division 22, Standards for Public Elementary and Secondary Schools.  The district is in compliance with all of these rules. These assurances must be presented in a public manner such as at a regularly scheduled school board meeting. No formal motion is required.
APPROVED, accepting Superintendent Jim Schlachter’s letter of resignation/retirement, dated January 5, 2017, with an effective date of June 30, 2017
During the December 1, 2016, school board meeting, Mr. Schlachter announced his plans retire at the end of the 2016-17 school year. The board’s practice has been to formally accept the superintendent’s letter of resignation/retirement before beginning a process to select a new superintendent to fill the vacancy.
APPROVED, accepting the 2015-16 Comprehensive Annual Financial Report
The district’s auditors have completed the audit of the Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2016. The audit was conducted by Pauly, Rogers and Co., P.C.
APPROVED, contracts with Pacific Office Automation pending successful contract negotiations at an annual average cost of approximately $254,000
As discussed at the October 20, 2016, board work session, the administration issued a request for proposals for copiers, production hardware, print job submission software, usage tracking software, and printer service and supplies. Annual savings is projected at approximately $83,000 per year with a total 60-month savings of approximately $415,000.
Metro East Web Academy (MEWA) Public Charter School Annual Report to the Board
Representatives from the Metro East Web Academy presented the school’s annual report. The charter school completed its 7th year of operation in June 2016. Charter schools are required to report to the district and the State Board of Education each year on the performance of the school. The report included the school’s goals and assessments related to student performance. An independent review of the Metro East Web Academy was conducted by Portland State University, and was included as part of the evaluation of the school.
Electronic Books in the Gresham-Barlow School District – Grant Summary
K-8 District Media Coordinator Venisha Bahr and Sam Barlow High School/Gresham High School librarian Neil Wong, presented information on the district’ s use of e-books. The Gresham-Barlow Education Foundation has donated $30,000to the Gresham-Barlow School District over the past three years for the purchase of electronic books (e-books) for schools throughout the district. The donation of funds for these e-books by the Foundation has dramatically increased access to books for students across the district. Foundation funds have not only provided more than 2,700 books across the district, they have also been the jumpstart to the creation of a one-stop access point to an ever-growing pool of digital resources.
Information Items
Bond Projects Schedule (Draft)
Chief Finance Officer Mike Schofield provided a draft schedule for school bond projects. The draft schedule anticipates starting the two high school renovations as well as the two replacement elementary schools early. There are also projects such as technology, classroom door locks, and furniture that may run concurrent and in phases with the site-specific projects. 
Upcoming meetings
Board Work Session
January 19
6 p.m.
Center for Advanced Learning
Regular Board Work Session
February 2
6 p.m.
Public Safety and Schools Building
Regular Board Meeting
February 2
7 p.m.
Public Safety and Schools Building
Can’t Attend Board Meetings?

You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

Second Showing-Monday at 7 p.m.

Third Showing-The following Thursday at 4 p.m.
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.

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