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Picture of a stack of books with an apple on top.

 
Boardreport





The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.


Boardreport
Gresham-Barlow School District-Electronic Summary of Board Action


Meeting of July 6, 2017
 
Board Members Present: Vice-Chair Kris Howatt, Sharon Garner, John Hartsock, Matt O'Connell, and Blake Petersen.
 
Recognitions
State Baseball and Softball Champions
The school board honored students Austen Carpenter and Shianne Smith. Carpenter is a senior at Gresham High School who was named 1st Team All-State baseball pitcher for 2016-2017. Smith is a senior at Gresham High School who was awarded 1st Team All-State softball pitcher and Pitcher of the Year for the 6A Division.
 
Presentations
Bond Update: Gresham High School Design, Immediate Occupancy and Bond Website
The school board heard an update on the Gresham High School design work, specifically on the design plans being advanced to the design commission. An update on projects where immediate occupancy has been considered was also shared. The board also learned about recent updates to the school bond website. A link to the website is on the homepage of the district website. The web address is: www.gresham-barlowbond.org
 
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
 
Superintendent’s Report
Superintendent Perera shared that during the last two weeks of June she met with and shadowed former Superintendent Jim Schlachter. She also met with key internal and external stakeholders during that time. In addition, she attended the Confederation of Oregon School Administrators conference.
 
Action Items
 
Oaths of office were administered to Matthew S. O’Connell, Carla C. Piluso, Blake Petersen, and Sharon Garner
The school board election took place on May 16, 2017. They were presented with Certificates of Election.
 
APPROVED, electing Kris Howatt chair for 2017-18
 
APPROVED, electing Sharon Garner vice-chair for 2017-18
 
APPROVED, adopting Superintendent Schlachter’s findings and conclusion, thereby pronouncing that his decision is final without further process; APPROVED, directing the superintendent’s office to provide written notification regarding this board action to the complainants within 10 business days following this meeting. 
This decision was related to a written request for an appeal from the parents of a student.
The complainants had expressed dissatisfaction with the superintendent’s findings and conclusion. The board held a hearing regarding this matter in executive session prior to making a decision.
 
APPROVED, determining that the deputy superintendent’s decision is final without futher process
This decision was related to a formal written complaint the district received from parents of a middle school student.
 
APPROVED by one motion, Resolutions 1718-04 through 1718-08 for fiscal year 2017-18
Resolution 1718-04: BE IT RESOLVED designating the district’s Depository of Funds, Auditor, Legal Counsel, Newspaper of Record, and Agent of Record for Insurance
 

Title Designee
 
District Depository of Funds
 
US Bank
Bank of America
Clackamas County Bank
Key Bank
Riverview Community Bank
OnPoint Credit Union
 Umpqua Bank
Wells Fargo
State of OR Local Govt Invest. Pool
UBS Financial Securities, Inc.
Piper Jaffray
Bank America Merrill Lynch
Castle Oak Securities
Wells Fargo Securities
Auditor Pauly, Rogers and Co., P.C.
Legal Council
 
The Hungerford Law Firm, LLP
Miller Nash, LLP
Ball Janik, LLP
Hawkins Delafield & Wood
Mersereau & Shannon, LLP
Garrett Hemann Robertson
Newspaper of Record The Gresham Outlook
Insurance Agent of Record -
Property/Liability/Casualty
Brown & Brown Northwest –
Special Districts of Oregon
 
Insurance Agent of Record -
Workers’ Compensation
LaPorte Insurance
 
Insurance Agent of Record –
Medical Benefits/Services
Moloney & O’Neill
Insurance Agent of Record –
Voluntary Student Accident Insurance
Myers, Stevens, Toohey and Company
 
Agent of Record for Tax Sheltered Annuity & Deferred Compensation Compliance Carruth Compliance Consulting
 
 
Resolution 1718-05: BE IT RESOLVED designating the District Clerk, Deputy Clerk, Budget Officer, Authorized Signers, Finance Officer, Custodian of Funds, and Surplus Property Authority
 
Title Designee
District Clerk Katrise Perera, Superintendent
Deputy Clerk Mike Schofield, Chief Financial Officer
Budget Officer Mike Schofield, Chief Financial Officer
Authorized Signers
 
Mike Schofield, Chief Financial Officer
Katrise Perera, Superintendent
Facsimile signatures are authorized
Finance Officer Mike Schofield, Chief Financial Officer
Custodian of Funds Mike Schofield, Chief Financial Officer
Surplus Property Authority
 
Mike Schofield, Chief Financial Officer
Terry Taylor, Director of Facilities
Katrise Perera, Superintendent
 
Resolution 1718-06: BE IT RESOLVED that, Directing the Superintendent and the Chief Financial Officer to designate 2016-17 ending fund balances in accordance with GASB 54 requirements.
 
Resolution 1718-07: BE IT RESOLVED authorizing the Superintendent and Chief Financial Officer to enter into contracts obligating district funds for products, materials, supplies, and other services that are in the current budget appropriations in accordance with District Policy DJA, District Purchasing
 
Resolution 1718-08: BE IT RESOLVED Designating the Superintendent and Chief Financial Officer as Officials for Federal, State, and other grants and/or contracts.
 
APPROVED, Date, Time and Place of 2017-18 Board Meetings
The school board meeting calendar can be found at the district website at: www.gresham.k12.or.us
 
APPROVED, accepting the $15,000 donation from the Hogan Cedars Parent Teacher Student Organization for various for students of Hogan Cedars Elementary School, as described
A survey of school staff identified the priority needs of the school. The donation will be used to purchase art supplies and library books. The playground will also be updated. 
 
APPROVED, the Transition and Entry Plan as proposed by Dr. A. K. Perera, superintendent, and establishing 100 days as the time for her to chart the course of the next level of transformational success for the Gresham-Barlow School District
Superintendent Perera’s Transition and Entry Plan is intended to share how deliberate, systematic, and strategic work will results in quick-wins and long-term success. Dr. Perera will use her first 100 days in the district to chart the course of the next level of transformational success for the school district. Feedback gathered from internal and external stakeholders will be used to develop systematic goals to guide the district’s collaborative work.
 
APPROVED, authorizing Superintendent Perera to solicit and select a team of non-Gresham-Barlow School District advisers that will be assisted by Gresham-Barlow School District leaders and state education representatives to conduct a thorough review of the District’s central office staffing efficiency, academic needs, operations, and other areas as determined by Dr. Perera
This team will assist Dr. Perera in determining school and district needs, along with challenges as they pertain to instructional practices, organizational structures and processes, accountability, safety, exceptional education compliance, discipline, attendance, needs and climate/culture.
 
APPROVED, postponing the discussion of the review of Board Policy BH/BHA, Orientation of New Board Members, until the August 25, 2017 school board retreat

APPROVED, the following resolution:
Be it resolved that the Board of Directors, acting in the capacity of the Local Contract Review Board, adopts the Findings of Fact reviewed at the July 6, 2017, Local Contract Review Board Hearing, and granted a specific exemption from competitive bidding requirements as allowed under ORS 279C.345 to specify particular products or systems including door locks/hardware, HVAC controls, classroom projectors and Chromebooks for instruction for these procurement items identified by the administration to be in the best interest of the Gresham-Barlow School District.
 
APPROVED, amending the board meeting agenda to add item 19A (Purchase of projectors and chromebooks using the Oregon Educational Technology Consortium contract.)
 
APPROVED, authorizing the purchase of Epson Brightlink Projectors as specified with a not to exceed amount of $200,000 and HP Chromebooks as specified with a not to exceed amount of $700,000 using Oregon Educational Technology Consortium contract
This purchase is a part of the 2016 Capital Construction Bond and is in accordance with the Gresham-Barlow School District’s Technology Plan.
 
APPROVED, contracts for the architectural services listed below pending successful contract negotiations, with the following not-to-exceed amounts:
BBL Architects-$1,207,000 (Hall and Hollydale Elementary Schools)
Axis Design-$1,130,000 (Powell Valley and Kelly Creek Elementary Schools)
Paul Bentley Architect-$524,000 (Deep Creek Campus)

Projects: 
  • Hall and Hollydale Elementary Schools – Secured front entry, classroom additions, and other renovations and improvements
  • Powell Valley Elementary – Secured front entry, parent and bus circulation, and other renovations and improvements
  • Kelly Creek Elementary – Secured front entry, partial replacement of building exterior, and other renovations and improvements
  • Deep Creek Campus – Secured front entry, classroom additions to accommodate K-8 program, and other renovations and improvements

APPROVED, the 2017-18 Alternative Education Programs as presented
The recommended list of programs is based on a thorough evaluation process performed this spring.
 
Information Items
School District Collaboration Grant
In 2016-17 the Oregon Department of Education (ODE) awarded the school district a collaboration grant in the amount of $1,025,000. The grant is renewable for up to three years. An update on the status of the grant will be provided at the September board meeting.
 
Upcoming meetings
 
August 24-25
Board Planning Retreat
Time: TBD
Center for Advanced Learning
 
September 7
Board Work Session
6 p.m.
Public Safety and Schools Building
 
September 7
Regular Board Meeting
7 p.m.
Public Safety and Schools Building
 
Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:
 
Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
 
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.
 

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