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Picture of a stack of books with an apple on top.



The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here
.

Meeting of March 5, 2015
 
Board Members Present: Chair Matt O’Connell, Kris Howatt, Carla Piluso, Kathy Ruthruff, Dan Chriestenson, and Kent Zook

 

Presentations/Recognitions
Colby Winnett, OSAA 6A State Wrestling Champion
The board recognized Gresham High School student Colby Winnett, who, for the second year in a row, won the 160-pound 6A Wrestling Championship in a 5-3 decision in the final. GHS’s head wrestling coach is Zac Enoch.
 
Chandler Michael, OSAA 6A State Wrestling Champion
The board honored Sam Barlow High School student Chandler Michael who won the 145-pound 6A Wrestling Championship in a 5-4 decision in the final. SBHS’s head wrestling coach is Dave Head.
 
Update on All Hands Raised’s progress and key milestones
All Hands Raised Chief Executive Officer Dan Ryan provided an update regarding the organization’s progress and key milestones.
 
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
 
Superintendent’s Report
Superintendent Schlachter reported that if the state funds K-12 education at a funding level of $7.255 billion for the next biennium, the district will have an approximate $5 million shortfall for 2015-17 biennium. The district would be required to reduce its budget by $2.5 million in 2015-16 and those reductions would remain in effect for 2016-17. The $2.5 million in cuts is equivalent to 25 teaching positions or seven school days.
 
The district will address the shortfall through a number of measures:

  • Ending all hiring for vacancies for 2015-16
  • Working to under-spend in the current school year in an effort to build the district’s carry-over to next year
  • Holding budget forums to collect input from parents, staff, and the community on budget reduction options
  • Working with principals to explore ways to reduce our staffing and minimize the impact of increased class sizes 
At this time, the district is building a budget for 2015-16 on a $7.5 billion K-12 funding level. If and when the district determines that a lesser amount is certain ($7.255 billion) the budget will be revised and an amended budget will be submitted for the board to consider. At that time, the district would begin the implementation of reductions, which could include:
  • A Reduction in Force (RIF) of staff
  • Revising the 2015-16 calendar to include furlough days
  • Eliminating or reducing programs
As stated above, the $2.5 million in cuts is equivalent to 25 teaching positions or seven school days.
Programs that the district would begin to consider for reduction or elimination include:
  • Outdoor School
  • Curriculum Purchases
  • Building Budgets
  • Operations and Maintenance Budgets
  • Others, yet to be determined 
Programs that were under consideration in a $7.5 billion funding scenario (but would not be possible in a $7.255 billion scenario) include:
  • Mentoring for new teachers
  • College Possible program at Gresham High School
  • SUN School at North Gresham Elementary School 
Over the next several weeks, while the state legislature is in session, Superintendent Schlachter will continue to communicate with lawmakers regarding the funding situation. He encourages staff, parents, and the community to also email and call their legislators regarding funding for public schools and the impact of additional budget cuts.
 
Action Items
APPROVED, adopting the resolution which acknowledges the importance of the efforts made by volunteers in the schools and which declares April 20-24, 2015, as Volunteer Appreciation Week in the Gresham-Barlow School District
 
APPROVED, ratifying the resolution recognizing May 3-9, 2015, as Teacher Appreciation Week, and May 5, 2015, as Teacher Appreciation Day in the Gresham-Barlow School District
 
APPROVED, accepting the available nonresident admissions and releases for the 2015-2016 school year, as presented
Pursuant to HB 4007 (2014), the number of Interdistrict Transfers (also known as Resident District Transfers) is established by the board without the benefit of reviewing the requests on a case-by-case basis. Our priority is to facilitate accurate staffing and budgeting, while allowing an opportunity for families to secure a transfer into or out of our district.
 
Administration recommended board authorization for 75 transfers into the district, in the following schools and grades, which were unused in the Open Enrollment process, plus three miscellaneous slots.
 
  Grade Slots
Deep Creek-Damascus 1
6
7
8
2
5
4
5
Gresham High School 9
10
15
19
Sam Barlow High School 9
10
8
14
Total   72

 
 
 
 
 
 
 
 
 
 
 
Administration requested that the board authorize 30 transfers out of the district. These transfers would be new and are considered permanent as the current law eliminates the need for subsequent year approval. The number of transfers out of the district for the 2014-2015 school year, excluding seniors, was 86, which was the number of students already attending in another district via the transfer process and HB4007 made those releases permanent.
 
APPROVED, the administration’s recommendation to not use any of the make up days for inclement weather and keep the previously adopted 2014-2015 School Year Calendar in effect
 
DELAYED, voting on the district’s recommended vendor to provide assistance to the Bond Planning Committee pending successful contract negotiations
The district issued a request for proposals (RFPs) for a vendor to assist the district with the Bond Planning Committee this spring. The scope of work will include reviewing and updating the district’s existing Long Range Facility Plan; assisting with costing various facility investment choices; reviewing and updating enrollment and demographic trends; and assisting with community outreach and communication. The administration will bring a recommendation to the school board at a special board meeting on April 16 at 6:30 p.m. at the Center for Advanced Learning.
 
APPROVED, the MESD 2015-16 Programs and Services Proposal as presented
In order for these programs and services to be included in the Multnomah ESD budget, it is necessary that at least eight of the local district boards pass authorizing resolutions. Acceptance of the proposal does not commit the GBSD to participate in all of the programs included in the plan.
 
APPROVED, the 2014-15 Board Meeting Schedule as amended, thereby moving the May 28, 2015, budget committee meeting to Tuesday, May 26, 2015
This change allows the district to meeting the required timeline for publishing information pertaining to the budget process.
 
APPROVED, adopting the 2015-16, 2016-17, and 2017-18 school year calendars as presented for second reading
The 2015-16 calendar will be published on the district website.
 
Information Items
Learning Options Project Update
The district’s Connections Coordinators, Kate Allen and Michelle Kahan, provided a report on the various learning options in the district for students who benefit from a different educational delivery model. At the secondary level, there are two primary options: Rosemary Anderson High School-East (RAHS-E) and Open School.
 
Lewis and Clark Montessori Charter School
On February 13, 2015, the district received the 2013-14 financial audit from Lewis & Clark Montessori Charter School (LCMCS), which showed a negative ending fund balance of $201,782. The district has not received any lease payments from LCMCS this school year for its use of Deep Creek Elementary School.
 
Section 12.7 of the district’s Charter Agreement (Agreement) with LCMCS states the charter school must “operate in accordance with generally accepted standards of fiscal management applicable to Oregon nonprofit corporations.” Based on the information in the audit report and LCMCS’s failure to stay current in making lease payments to the district, the district believes LCMCS has breached this provision of the Agreement. Accordingly, on March 5, 2015, district legal counsel sent written notification to LCMCS that the district believes LCMCS is in breach of the 2012-2017 Agreement.
 
The district’s legal counsel summarized the situation regarding the financial status of LCMCS and explained the district’s legal responsibilities and options, the timeline mandated by statute, and the terms of the Agreement.
 
Upcoming meetings
April 16
Budget Committee Workshop 101
Center for Advanced Learning
7 p.m.
 
May 7
Regular Board Meeting
Public Safety and Schools Building
7 p.m.

Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:
 
Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
 
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.
 
 

 

 

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