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The Board Report

The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues
click here.

Meeting of October 2, 2014
Board Members Present: Chair Matt O’Connell, Kris Howatt, Dan Chriestenson, Sharon Garner, Carla Piluso, and Kathy Ruthruff
There were no presentations/recognition requests of the board.
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
Superintendent’s Report
Legislative session coming up
Superintendent Schlachter reported that the district will closely monitor the upcoming legislative session and will provide information to state lawmakers on those bills that would affect public education. Hundreds of bills that are education-related are being crafted in preparation for the session.
All Hands Raised fundraiser
All Hands Raised is donating $3,483 to the Gresham-Barlow School District. The funds were raised through a raffle held in-conjunction with the Trail Blazers Foundation.
Statistics on staff members coming and going
Superintendent Schlachter provided data on why staff members left the district at the end of the school year and provided a report on where new hires came from.
Licensed staff resignations end of 2013-14:
55 out of 583 staff members left at the end of 2013-14
Reasons for leaving:
-22 retired
-20 left for another teaching job
-13 left for other reasons (moved away, some form of leave, left for a non-teaching job)
Licensed staff hires beginning of 2014-15:
73 hired
-47 came from other teaching jobs
-25 new to teaching
While 22 teachers left the district for another teaching job, 47 teachers who were working elsewhere were hired.
Volunteer opportunity
Superintendent Schlachter shared that the district’s three high schools will host College Application Week from November 3-7. During this week, volunteers will work with seniors to provide one-on-one help completing college applications, getting a jump start on the FAFSA process, and setting up the Oregon Student Access Commission Scholarship application.
Action Items
APPROVED, the 2014-15 Board and Budget Committee Meeting schedule as revised
The following summarizes the proposed changes:
April 23, 2015-Legislative & Budget Update (originally meeting to propose budget)
April 30, 2015-Eliminated from the calendar
May 14, 2015-Proposed Budget (originally a budget committee meeting if necessary)
May 28, 2015-Added Budget Committee Meeting, if necessary (originally a Board Work Session)
APPROVED, the 2014-15 Achievement Compact Advisory Committee membership as proposed and the 2014-15 Achievement Compact as presented
The Achievement Compact Advisory Committee (ACAC) is responsible for recommending goals and targets for the Achievement Compact for the 2014-15 school year. The board is responsible for considering the recommendations and report when it enters into the achievement compact, and for filing the committee’s report with the Achievement Compact it accepts to the Oregon Education Investment Board (OEIB) by October 15, 2014.
The district board of directors has the responsibility to appoint the members of the ACAC, which include teachers, administrators, and other school staff.
The advisory committee met on September 11, 2014, to review current data, and to discuss and finalize its recommendations to the board.
Committee Membership:

2014-15 Achievement Compact
Advisory Committee
GBEA Michelle Fulsher Gordon Russell MS
GBEA Michelle Mercer East Gresham ES
GBEA Maranda Turner District Office (Inst. Coach)
OSEA Renni Ferguson Sam Barlow HS
OSEA Molly Stewart Clear Creek MS
OSEA Megan Sternberg Sam Barlow HS
AGSA Tim Collins Sam Barlow HS
AGSA Lori Walter Deep Creek-Damascus K-8
AGSA Carlynn Capps West Gresham ES
  Jim Schlachter District Office
Information Items
Nutrition Services Annual Report
Nutrition Services Director Keely Malhiot presented the nutrition services department’s annual report. The district’s food service company, Sodexo, employs a staff of more than 90 individuals to provide lunch and breakfast to approximately 12,000 students at 25 sites. The program runs on a cost-effective basis. The total cost of all direct operating costs for the program (including food, supplies, wages, benefits, and other direct costs) must not exceed total program revenues.
Enrollment and Class Size Report
Superintendent Schlachter reported that student enrollment projections for 2014-15 projected flat or modest growth. Because of this, the district attempted to maintain licensed staffing at the same level that was budgeted for the 2013-14 school year.
While enrollment is slightly down (meaning the district will receive less state funding) some elementary schools had high class sizes in certain grade levels that needed to be addressed.
The district has added 5 teaching positions to lower class sizes in various elementary schools. These five positions will cost $650,000. Hours have also been added to educational assistants at several schools due to the high class sizes. These additional hours add up to 2.75 FTE’s (Full-Time Equivalency).
Because of the increase in staffing, it will be a challenge for the school district to reach its goal of having a 5% Ending Fund Balance by June 30. Because of this, the district will work to identify areas in the budget where reductions can be made.
The Superintendent reported that the district is pleased there has been some ground gained this year in the effort to lower class sizes. The District looks forward to an increase in state revenue in the future. Adequate increases in state funding would allow the district to hire additional staff and further decrease class sizes.
-September 24, 2014 enrollment: 11,120 students
Class size averages
-On the elementary level all but one grade level has lower class sizes compared
to last year
-On the middle school level, class sizes in core subject areas are slightly lower
in 7th and 8th grades
-The district devoted additional staffing to lower class sizes in 9th grade math, at schools with higher poverty levels, and at the elementary level
Elementary School Class Size Averages
  Kg 1st 2nd 3rd 4th 5th
2013-14 28.0 27.9 29.3 31.8 32.0 31.1
2014-15 26.6 27.7 28.7 29.8 30.4 32.8
Middle School Class Size Averages-Core Classes
  6th Grade 7th Grade 8th Grade
2013-14 29.0 30.6 31.7
2014-15 30.7 28.8 28.4
High School Class Size Averages-Core Classes
GHS Core Class Average
  2014-15 2013-14
Math 28.2 33.0
Science 34.7 34.3
Social Studies 33.8 34.3
Language Arts 30.4 30.4
SBHS Core Class Average
  2014-15 2013-14
Math 29.8 30.9
Science 33.0 35.2
Social Studies 34.1 33.0
Language Arts 32.8 31.3
STHS Core Class Average
  2014-15 2013-14
Math 23.7 20.6
Science 20.8 17.3
Social Studies 21.0 19.5
Language Arts 19.0 16.6

Lewis & Clark Montessori Public Charter School Annual Evaluation and Report
Representatives from Lewis & Clark Montessori Public Charter School presented their annual report. The school competed its sixth year of operation in June 2013. State law requires the school to present an annual performance report. This report included information regarding the goals and assessments relating to student performance.
Portland State University conducted an independent review of the Lewis & Clark Montessori Charter School and that review was included as part of the evaluation of the school.
Technology Refresh Project
The Technology Refresh project was completed over the summer, and provided 736 new computers to school staff to replace technology that was aging, and in some cases obsolete.
Approximately 692 staff computers that were still considered usable were “cascaded” to schools for student use to replace obsolete student computers.
Many existing student computer labs were upgraded and several new labs added.
A primary goal of the Technology Refresh project was to ensure adequate lab capacity and quality computers across the district for implementation of the Smarter Balanced Assessments.
Deep Creek – Damascus K-8 School
The Deep Creek-Damascus K-8 School opened this fall in the Damascus Middle School building. The transition to a K-8 school was necessary due to declining enrollment in Damascus. Events occurred at the end of last school year to bid farewell to Deep Creek Elementary School. Celebrations were held at the beginning of this school year to celebrate the opening of the K-8 school.
Common Core State Standards and Smarter Balanced Assessment Consortium
Deputy Superintendent Teresa Ketelsen and Executive Director of Assessment and Accountability Tim Drilling presented an overview of the district’s work to implement the Common Core State Standards and the transition to the Smarter Balanced Assessment. The State Board of Education adopted the Common Core State Standards for English/Language Arts and Math in October 2010. These standards reflect the expectations of college and career readiness by the end of high school. The State Board of Education adopted the Smarter Balanced Assessments in May 2013. The Smarter Balanced Assessments are aligned to, and measure mastery of, the Common Core State Standards.
Upcoming meetings
October 16
Board Work Session
Partnership Room
Center for Advanced Learning
6 pm
October 30
Board Work Session
Partnership Room
Center for Advanced Learning
6 pm
November 6
Regular Board Meeting
Council Chambers
Public Safety and Schools Building
7 pm
Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.


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