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Boardreport

The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.


 Meeting of April 7, 2016
 
Board Members Present: Chair Carla Piluso, Vice Chair Kris Howatt, John Hartsock, Matt O’Connell, Kent Zook, and Kathy Ruthruff.
 
Recognitions
Bond Measure Planning Committee
The school board honored members of the Bond Measure Planning Committee (BMPC) for their work and dedication to the school district, its schools, and its students. The committee, made up of students, parents, staff, and community members, convened in June of last year to go through a collaborative workshop process and take a look at the Gresham-Barlow School District’s facilities needs. The BMPC met eight times between June 2015 and January 2016, looking at all of the district’s schools to determine needed improvements and how to best financially meet those needs. The committee also reviewed data gathered from various community and staff engagement activities held throughout the year prior to putting together a recommendation.  In February 2016, the committee presented its recommendation to the school board. The school board is currently reviewing the recommendation and gathering additional feedback from staff and community.
 
Bond Measure Planning Committee Members
 

Tim Brunner Business Leader-Axis Design Group
Dan Dalzell Licensed Staff-Sam Barlow High School
Jason Dugan Parent
John Eddy Hall Community Member/Former School Board Member
Tim Frazier Business Leader-Parr Lumber
Ashley Graff City of Gresham Economic Development
Cyrus Harshfield Licensed Staff-Gresham High School
Ian Hawes Business Leader-Umpqua Bank
Mike Hill Community Member/Former School Board Member
Rhett Hyman Licensed Staff-East Orient Elementary
Nick Hymel Business Leader-Cascade Wealth Advisors
Ebonie Johnson Business Leader-RADIAH Technologies Group
Katie Krueger Parent
Bob Lilly Gresham-Barlow Education Foundation Board Member/
Business Leader-Connect Consulting
John Malowney Business Leader-Portland General Electric
Chloe Melton Student
Kyle Noyes Student
Brent Parry Business Leader-Bremik Construction
Lori Stegmann Business Leader-Farmers Insurance
Molly Stewart Classified Staff-Clear Creek Middle School
Dwight Unti Business Leader-Tokola Properties
Bess Wills Business Leader-Gresham Ford
Mark Wreath Mt. Hood Regional CTE Consortium
 
State Champions Gresham High School Rhythmettes Dance Team
 
The board honored the Gresham High School Rhythmettes for being named state champions in the 6A large division competition for the third year in a row.
 
Alexis Abrahamsz Alexia Lua-Pineda
Mercedez Ahumada Jade Martinez
Kaila Andrehsen Cassidy Morse
Tieanti Aparicio Rachel O’Brien
Camille Baptista Estella Ortiz
Natalee Buskirk Kaitlin Pettit
Denisse Delgado Brianna Pond
Lakota Foreman Kiana Rodriguez
Natalie Grigsby Cambrae Rothwell
Ashley Grissom Mercedes Rupert
Isabella Guzman Brooke Smith
Katie Havrilla Savannah Smith
Delaney Johnston Jacob Tavera
Jocelyn Kuder Kendra Unanue
Emma Loftin Saraleena Vang
  Maya Walbridge
 
Jenn Wilson, Head Coach
Mary Ellen Cook, Coach/Choreographer
Meredith Holman, Coach/Choreographer
Megan Robertson, Coach/Choreographer
 
Sam Barlow High School Bruinettes Dance Team-Second Place Division Winners
The board recognized the Sam Barlow High School Bruinettes who took 2nd place in the 6A large division competition. The school board recognized the second place winners because our two large high schools took 1st and 2nd in the state! This is a worthy accomplishment for all of these students and their coaches.
 
Brooke Aberle Sarah Kim
Haley Bartley Magie Lor
Yasin Camacho Kelsey Menolascina
Kayli Ellis Sarah Meyer
Cara Farnes Sarah Mickle
Hailey Fox Emily Nagel
Lainie Hampton Brittney Norton
Alysa Hornbeck Olivia Oltean
Emi Ishizeki Jenna Sellars
Breanna Johnson Alex Slyter
Vivan Jones Seet Mackenzie Slyter
Jesi Khamsouk Manami Uptegrove
Helen Kim Alicia Zhang
 
Erin Reed, Head Coach
April Anderson, Coach
Samantha Smith, Volunteer Coach
 
Sam Barlow’s Bruinette Emi Kayla Ishizeki made the All State Team and Coach Erin Reed was awarded the DDCA Service Award
 
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
 
Superintendent’s Report
Superintendent Schlachter presented information on the 2015-16 Organizational Assessment in lieu of a superintendent’s report. (see below)
 
Presentations
Organizational Assessment Results 2015-16
In February of 2016, the Gresham-Barlow School District participated in year three of an Organizational Assessment (OA) through a grant supporting the district’s completion of this three-year assessment project. Krenek Consulting conducted the assessment. At the board meeting, Superintendent Schlachter presented a summary of the feedback received this year and the last two years. This update will be shared with every school district staff member and the Key Communicators from the community who participated in the focus groups.
 
Middle School Mathematics Curriculum Adoption
A committee of nine teachers representing each grade and school spent multiple days evaluating math resources from the Oregon Department of Education (ODE) approved list. The committee looked at very specific criteria and used evaluation tools designed to evaluate alignment of materials to the Common Core State Standards (CCSS). The committee has identified “Ready Common Core” by Curriculum Associates to be used in the district’s 6-8 grade classrooms. The school board will be asked to adopt a middle school mathematics curriculum at a subsequent meeting.
 
Action Items
APPROVED, adopting the resolution which acknowledges the importance of the efforts made by volunteers in the schools and which declares April 18-22, 2016, as Volunteer Appreciation Week in the Gresham-Barlow School District
 
APPROVED, ratifying the resolution recognizing May 2-6, 2016, as Teacher Appreciation Week, and May 3, 2016, as Teacher Appreciation Day in the Gresham-Barlow School District
 
APPROVED, accepting the available nonresident admissions and releases for the 2016-2017 school year, as presented
Pursuant to HB 4007 (2014), the number of Interdistrict Transfers (also known as Resident District Transfers) is established by the board without the benefit of reviewing the requests on a case-by-case basis. Our priority is to facilitate accurate staffing and budgeting, while allowing an opportunity for families to secure a transfer into or out of our district.
 
The administration recommended board authorization for 84 transfers into our district, in the following schools and grades, which were unused in the Open Enrollment process, plus 10 miscellaneous slots.
 
  Grade Slots
Deep Creek-Damascus 2
7
8
2
2
4
Gresham High School 9
10
15
20
Sam Barlow High School
 
Miscellaneous
9
10
various
11
20
10
Total   84

 
 
 
 
 
 
 
 
 
 
 
Administration also requested that the board authorize 40 transfers out of our district. These transfers would be new and are considered permanent as the current law eliminates the need for subsequent year approval. The number of transfers out of the district for the 2015-2016 school year, excluding seniors, was 84. Half of these were students who moved during the summer or school year and are allowed to finish at the school they had been attending.
 
APPROVED, accepting the ACE Academy closure notice, effective June 30, 2016 and waiving the 180-day closure notification requirement outlined in the ACE Academy Charter School Agreement
On February 9, 2016, the ACE Academy board of directors voted to close ACE Academy effective June 30, 2016. The ACE Charter agreement stipulates that, “if ACE intends to terminate the Agreement or dissolve or close ACE, it shall give notice to the Participating Districts at least 180 days prior to the proposed effective date of the termination, closure or dissolution.” According to this requirement, the deadline for a closure notice was January 1, 2016.
The decision to close ACE was a complicated process. It required an in-depth review of every option possible in consideration of the students and the staff who have effectively delivered quality instruction at ACE. For this reason, the closure decision was not finalized until February 9, 2016, which fell short of the 180-day notice deadline, causing a waiver to be required.
 
APPROVED, waiving the use of make-up days for the 2015-16 school year
During the month of January, two school days were canceled due to inclement weather. The 2015-16 school year calendar included five days at the end of the school year that could be used as make-up days. The administration processed many factors to determine whether to recommend the use of these make-up days. The administration recommended to the board to not use any of the make-up days. The board’s approval to waive the use of make-up days means the previously adopted calendar will remain in effect.
 
APPROVED, postponing the adoption of the school year calendars until the May 5, 2016 board meeting
Annually, the board adopts a three-year school calendar.  This year, that calendar adoption extends to the 2018-19 school year.  The primary purpose of the three-year adoption of a calendar is to support long-range planning goals for the district and provide calendar information to our community and families that will hopefully assist in their planning needs.
 
APPROVED, amending the 2012 long-range facility plan to replace Attachment A with the 2016 Bond Projects Outline and Long Term Master Plan Concepts, and the Schools Futures Sub-Committee Weighted School Rankings, as developed by the 2015-16 Bond Measure Planning Committee
The long-range facilities plan was originally adopted by the board in 2012. During the 2015-16 school year, the Bond Measure Planning Committee identified approximately $490 million in facility needs. For clarity, the administration recommended an amendment to update the original long-range facilities plan approved in 2012.
 
APPROVED, accepting the Construction Management/General Contractor Findings of Fact for the Gresham High School turf, track, and stadium improvement project as presented for second reading
Last spring, the board authorized the use of an alternative contracting method known as CM/GC (Construction Management / General Contractor) for Gresham High School turf, track, and stadium improvements. Using the GM/GC process requires the administration to document findings of fact to support the use of this method of contracting according to state statutes.
 
APPROVED, the $1.36 million K-3 Technology Integration TechSmart Initiative Grant proposal to be funded over four years by the Mt. Hood Cable Regulatory Commission, as presented for second reading
 
APPROVED, accepting the Mt. Hood Cable Regulatory Commission grant award in the amount of $1.36 million as proposed, pending final approval from the commission.
 
The Mt. Hood Cable Regulatory Commission’s (MHCRC) TechSmart Initiative strategically invests in local public schools to positively impact academic outcomes for students in Multnomah County. Gresham-Barlow School District staff are partnering with MHCRC staff on a four-year grant proposal for a K-3 Technology Integration Project, beginning in the 2016-17 school year. The commission will vote on final approval during the week of April 11. The project will leverage $1.36 million over four years to create technology rich, blended learning K-3 classrooms in North Gresham and Kelly Creek elementary schools. Through these pilot schools, the district will identify effective instruction and develop a clear path for implementation that can be scaled to our other elementary schools over time.
 
Information Items
There were no information items.
 
Upcoming school board meetings
April 28
Board Work Session
Partnership Room
Center for Advanced Learning
6 p.m.
 
May 5
Regular Board Meeting
Council Chambers
Public Safety and Schools Building
7 p.m.
 
Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:
 
Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
 
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.
 

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