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The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.

Meeting of May 7, 2015

Board Members Present:
Chair Matt O’Connell, Kris Howatt, Carla Piluso, Kathy Ruthruff, Dan Chriestenson, and Kent Zook
Gresham High School Rhythmettes, State Champions
The board recognized the accomplishment of the Gresham High School Rythmettes who were named state champions in the 5A/6A large division competition for the second year in a row.

Alexis Abrahamsz Makenna Moore
Meaghan Allison Cassidy Morse
Destiny Cha Kyza Moss – Captain
Rachel Cortese Rachel O’Brien
Denisse Delgado Munoz Lilyanna Ortiz
Kendra Fairbanks Paige Ortiz
Hailey Faulkner Ceanna Pang
Kennedy Fleming Kaitlin Pettit
Lakota Foreman Brianna Pond
Mackenzie Gibbs Kiana Rodriguez
Kellie Gorman – Captain Mercedes Rupert
Ashley Grissom Brooke Smith
Katie Havrilla Emilie Steinblums
Emma Loftin Keely Stevens – Captain
Alexia Lua-Pineda Jacob Tavera
Jade Martinez Kendra Unanue
Alyssa Maslen – Captain Maya Walbridge
Jenn Wilson, Head Coach
Meredith Holman, Coach/Choreographer
Mary Ellen Cook, Coach/Choreographer
Megan Robertson, Coach/Choreographer
Two members of the Rythmettes, Alyssa Maslen and Makenna Moore also qualified for the all-state team, which performed at the competition.
Alyssa Maslen won an $800 dance scholarship for college, and Emilie Steinblums won an $800 academic scholarship.
Brianna Pond won fourth place and Ashley Grissom won sixth place in the state, in a portion of the competition called “drill down.”  In a drill down, the participants respond to dance step and military commands, voluntarily eliminating themselves if they make an error.
Joey Cooksey, Sport Stacking Champion
The board recognized Sam Barlow High School student Joey Cooksey, a world champion sport stacker.
In April, Cooksey defended her standing at the 2015 World Championship sport stacking tournament in Montreal, Canada.  There were 14 countries represented at this tournament.  Cooksey is Oregon’s #1 sports stacker and placed fourth at the World Championship.
Cooksey took up the sport only two years ago and practices as much as three hours per day.  In addition to cup stacking Ms. Cooksey plays trumpet and percussion in Sam Barlow’s symphonic and stage bands.
Citizens’ Requests of the Board
Kay Bridges of Portland, Oregon, shared with the school board that she was running for Position 7, Zone 3 on the Multnomah Education Service District (MESD) Board. She shared why she is running for the MESD board and that she is passionate about education.
Matthew Lee of Boring, Oregon, is the school board chair for the Lewis and Clark Montessori Charter School (LCMCS). Mr. Lee shared what the board of the LCMCS is doing to find a solution to their financial problems.
Melissa Harbert of Gresham, Oregon, is the LCMCS executive director. Ms. Harbert talked about the challenges the school has faced over the past year and what they have learned from those challenges.
Marcella Martinson, of West Linn, Oregon, shared that she has children attending LCMCS. She spoke in favor of the district continuing to have a Montessori charter school. She said she loves the community and is moving from West Linn into the Gresham-Barlow School District due to LCMCS.
Lia Nagase of Gresham, Oregon, said she is a parent of a first year student at LCMCS. She says she has been impressed by the school’s staff members and volunteers. She says the school teaches the students citizenship. She said she believes LCMCS has the ability to “right the ship.”
Superintendent’s Report
Superintendent Schlachter shared that the legislature has set funding for K-12 schools at $7.255 billion for the next biennium. The school district hopes that lawmakers will increase school funding to $7.5 billion before the legislative session ends so the district can avoid budget cuts and maintain its current educational program into next school year.
The superintendent stated that the district is monitoring various bills and issues related to K-12 education to include HB 2544 on Interim Bargaining and the recent PERS decision by the Oregon Supreme Court.
The superintendent’s Equity Advisory Team held its last meeting of the year and made a verbal presentation of its work to date. The superintendent will review the team’s findings and recommendations and will update the school board on the work in August.
The superintendent is meeting with staff and community members during Spring Key Communicator Meetings. During these meetings, the superintendent is sharing information about strategic planning, school bond planning, and the state funding challenges facing K-12 schools next year.
The superintendent will present his budget message and the proposed budget at the May 14 budget committee meeting. The meeting is at 7 p.m. at the Center for Advanced Learning and is open to the public.
Action Items
REVIEWED, The Center for Advanced Learning’s (CAL) renewal request
CAL has requested a renewal of the current charter agreement, which expires June 30, 2015. This will be voted on at a subsequent meeting.
APPROVED, declaring that the breach has been cured if the Lewis and Clark Montessori Charter School  (LCMCS) meets the following two contingencies:
  1. LCMCS must be current on its overdue liabilities, including overdue lease payments, no later than May 29, 2015.
  2. Provide the district monthly financial reports through the end of the contract term, which details LCMCS’s financial position, and consistently shows a positive fund balance.

If LCMCS fails to follow through on either contingency, LCMCS would automatically be back in breach status, and the board could declare its intent to terminate the Charter Agreement at its next board meeting.
On March 5 the district’s legal counsel sent written notification to LCMCS that the district believed the school was in breach of the 2012-2017 charter school agreement due to a negative ending fund balance of $201,782 as reported in the school’s 2013-14 financial audit. The district had also not received any lease payments from LCMCS this school year for its use of Deep Creek Elementary School. District administration met with representatives of the charters school on March 25, April 15, and May 5 to receive information about the school’s finances and the plan to address the financial issues.
REVIEWED, the list of alternative programs for 2015-16
This spring, a multi-district team evaluated the alternative programs in Multnomah County to determine whether they should be included as an alternative program for district approval. The evaluation process covers requirements set forth by the Oregon Department of Education (ODE). Any alternative program under consideration must already have met ODE approval criteria.
The alternative programs being recommended for continuation into 2015-16 have met the evaluation criteria.
Five programs are being removed from the list for 2015-16:
1. Portland Community College - MAP
2. Portland Community College - Gateway to College
3. Portland Community College - Youth Empowered to Succeed (YES)
4. Alpha High School
5. Alpha Middle School
The Portland Community College programs are no longer available to districts. Multnomah Education Service District’s Alpha School will close at the end of this school year.
APPROVED, awarding the food services contract to Sodexo pending successful contract negotiation. The contract will be effective July 1, 2015 through June 30, 2016, with four annual renewals.
An evaluation committee composed of a board member and three administrators reviewed the lone proposal submitted by Sodexo. Based on the proposal received and excellent input from the evaluation committee, the committee recommended that the board award the contract to Sodexo.
APPROVED, a $0.10 increase for elementary, middle, and high school paid lunch prices for the 2015-16 school year effective July 1, 2015.
The United States Department of Agriculture requires all local education agencies (LEAs), regardless of current lunch prices, to annually review paid lunch prices to ensure compliance. The USDA provides a tool to determine compliance called the Paid Lunch Equity Tool. This requirement is in effect to ensure USDA funds are not subsidizing paid lunch amounts.
The LEA is considered noncompliant when the average paid lunch price is less than the difference between the free and paid federal reimbursement rates, currently $2.70. If the weighted average paid lunch price is less than that amount, LEAs must take action. The district has three options:
1. Increase paid lunch prices, or
2. Contribute non-Federal funds to the food service account, or
3. Increase the paid lunch by a smaller amount and contribute the remaining amount using non-Federal funds
APPROVED, Resolution No 1415-05, Amendment No. 1 to 2014-15 budget
School districts are allowed, and sometimes required by law (ORS 294.480), to amend the budget during the fiscal year. The district has experienced changes in its financial position and outlook that require updating the budget to better reflect the current status.
APPROVED, Resolution 1415-06 for financing the Gresham High school turf field and related construction projects. The Gresham High School turf needs to be replaced because it has reached the end of its useful life. If it is not replaced at this time, the field would need to be closed for safety reasons. The project will be financed using debt. The amount of the debt shall not exceed $1,500,000 and repayment shall not exceed 10 years. It is the intent of the administration to use fees and donations collected to repay the debt over the next biennium to avoid any impact on the district’s General Fund. The administration has prepared a term sheet to solicit funding for the project in the near future.
APPROVED, scheduling a special board meeting to be held on Thursday, May 14, 2015, at 6:30 p.m., in the Forum Room at CAL to consider a CMGC (Construction Management General Contractor) process for the turf field project at Gresham High School. The meeting will be held prior to the 7 p.m. Budget Committee Meeting.
Information Items
2015 Organizational Assessment Update
In February of 2015, the Gresham-Barlow School District participated in the second year of an Organizational Assessment (OA) through a grant supporting the district’s completion of this three-year assessment project. At the board meeting the school board received a summary of the feedback for year two of the assessment. The assessment results will be used in the district’s on-going improvement efforts.
Success Academy
With the closing of the Multnomah Education Service District’s (MESD) Alpha High School, the district has begun to develop the GBSD Success Academy to open fall 2015. The district anticipates serving up to 35 middle and high school students at a location yet to be finalized. Staff will include instructors, ELL and special education, as well as wrap around services to support students and families. The school will use online curriculum.
The Success Academy development team will continue to meet and fine-tune what this program will encompass. Terrence Smyth, principal of Springwater Trail High School, will serve as director of this program.
Upcoming meetings
May 14
Special Board Meeting
Center for Advanced Learning-Room 220
6:30 p.m.
May 14
Budget Committee Meeting
Center for Advanced Learning-Room 220
7 p.m.
May 26
Budget Committee Meeting
Center for Advanced Learning-Room 220
7 p.m.
June 4
Budget Hearing
Public Safety and Schools Building
6:45 p.m.
June 4
Regular Board Meeting
Public Safety and Schools Building
7 p.m.

Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:
Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.



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