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Picture of a stack of books with an apple on top.

Boardreport

The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.


 Meeting of July 7, 2016
 
Board Members Present: Chair Carla Piluso, Vice Chair Kris Howatt, John Hartsock, Kathy Ruthruff and Kent Zook.
 
Presentations/Recognitions
 
Gresham High School State Champion Tenor Thomas Serino
The school board recognized Gresham High School (GHS) student Thomas Serino. Serino is the OSAA Champion Tenor. He is a member of the Overtones and the Concert Choir.
 
Sam Barlow High School Baseball and Softball Athletes Ben Wagner
and Rian Snowadski
The school board recognized Sam Barlow High School (SBHS) students Rian Snowadski and Ben Wagner for being selected for state level accomplishments in baseball and softball. Rian was selected for First Team All State Softball – Designated Hitter. Ben was selected for First Team All State Baseball – Outfielder.
 
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
 
Superintendent’s Report
Superintendent Schlachter announced that the Gresham-Barlow School District has qualified for a matching grant from the Oregon School Capital Improvement Matching Program. If voters pass a school bond in the November 2016 election, the Gresham-Barlow School District will receive $8 million in matching funds from the state. Of the 13 districts selected for state matching funds, GBSD was awarded the largest match, which is the maximum match of $8 million. This is from an available pool of $23 million. More information about this matching grant will be shared with the community this fall.
 
Action Items
 
APPROVED, electing Carla Piluso, chair, and Kris Howatt, vice-chair, for the 2016-17 fiscal year 
 
APPROVED by one motion, Resolutions 1617-04 through 1617-08 for fiscal year 2016-17
Resolution 1617-04: BE IT RESOLVED designating the district’s Depository of Funds, Auditor, Legal Counsel, Newspaper of Record, and Agent of Record for Insurance, as required annually by Oregon Revised Statutes.

Title Designee
 
District Depository of Funds
 
US Bank
Bank of America
Clackamas County Bank
Key Bank
Merchants Bank
OnPoint Credit Union
Umpqua Bank
Columbia Bank
Wells Fargo
State of OR Local Govt Invest. Pool
UBS Financial Securities, Inc.
Piper Jaffray
Bank America Merrill Lynch
Castle Oak Securities
Wells Fargo Securities
Auditor Pauly, Rogers and Co., P.C.
Legal Council
 
The Hungerford Law Firm, LLP
Miller Nash, LLP
Ball Janik, LLP
Hawkins Delafield & Wood
Mersereau & Shannon, LLP
Garrett Hemann Robertson
Newspaper of Record The Gresham Outlook
Insurance Agent of Record -
Property/Liability/Casualty
Brown & Brown Northwest –
Special Districts of Oregon
 
Insurance Agent of Record -
Workers’ Compensation
LaPorte Insurance
 
Insurance Agent of Record –
Medical Benefits/Services
Moloney & O’Neill
Insurance Agent of Record –
Voluntary Student Accident Insurance
Myers, Stevens, Toohey and Company
 
Agent of Record for Tax Sheltered Annuity & Deferred Compensation Compliance Carruth Compliance Consulting
 
 
Resolution 1617-05: BE IT RESOLVED Designates the District Clerk, Deputy Clerk, Budget Officer, Authorized Signers, Finance Officer, Custodian of Funds, and Surplus Property Authority, as required annually by Oregon Revised Statues.
 
Title Designee
District Clerk Jim Schlachter, Superintendent
Deputy Clerk Mike Schofield, Chief Financial Officer
Budget Officer Mike Schofield, Chief Financial Officer
Authorized Signers
 
Mike Schofield, Chief Financial Officer
Jim Schlachter, Superintendent
Facsimile signatures are authorized
Finance Officer Mike Schofield, Chief Financial Officer
Custodian of Funds Mike Schofield, Chief Financial Officer
Surplus Property Authority
 
Mike Schofield, Chief Financial Officer
Terry Taylor, Director of Facilities
Jim Schlachter, Superintendent

 
Resolution 1617-06: BE IT RESOLVED that, Directing the Superintendent and the Chief Financial Officer to designate 2015-16 ending fund balances in accordance with GASB 54 requirements.
 
Resolution 1617-07: BE IT RESOLVED authorizing the Superintendent and Chief Financial Officer to enter into contracts obligating district funds for products, materials, supplies, and other services that are in the current budget appropriations in accordance with District Policy DJA, District Purchasing
 
Resolution 1617-08: BE IT RESOLVED Designating the Superintendent and Chief Financial Officer as Officials for Federal, State, and other grants and/or contracts.
 
APPROVED, adding a school board business meeting on August 4, 2016, at 6 p.m., to the 2016-17 Board Meeting Schedule
 
TABLED, until the August 4, 2016 business meeting, a motion that would have added a half-day planning session to August 19 School Board Planning Retreat
 
REVIEWED, documents attached to Executive Summary No. 11 –Bond Measure Summary and Ballot Title
Final versions of the resolution and notice of bond election/explanatory statement will be brought to the Board on August 4, 2016
 
APPROVED, Accepting the donation from the Gresham-Barlow Education District
The Board accepts the $10,000 donation from the Gresham-Barlow Education Foundation to purchase EBOOKS for the district’s K-12 program.
 
APPROVED, accepting the $13,245 donation from the Hogan Cedars Parent Teacher Student Organization to purchase technology for Hogan Cedars Elementary School
Funds will be used to purchase Chromebooks and other supplies for a fourth grade lab. They will also be used for the school’s Buddies Explore Technology Program.
 
Information Items
 
None
 
Upcoming meetings
 
August 4
Regular Board Meeting
Council Chambers
Public Safety and Schools Building
6 p.m.
 
August 19
Board Planning Session
Partnership Room
Center for Advanced Learning
8 a.m. - 4 p.m.
 
Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:
 
Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
 
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.

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