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Picture of a stack of books with an apple on top.

 
Boardreport





The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.


Boardreport
Gresham-Barlow School District-Electronic Summary of Board Action

Meeting of November 2, 2017
 
Board Members Present: Chair Kris Howatt, John Hartsock, Sharon Garner, Matt O’Connell, Blake Petersen, Carla Piluso, and Kathy Ruthruff.
 
Recognitions
Civic Scholars
The school board honored the following teachers for being named 2017-18 Civic Scholars. Every Oregon state legislator names two teachers from their district to be Civic Scholars. The program is part of a statewide initiative to enhance high quality professional development in civic education leaders.
 
GBSD 2017-18 Civic Scholars:
Selected by Senator Laurie Monnes Anderson, Senate District 25
-Jim Gardenhire and Amanda Williams, Gresham High School
 
Selected by Representative Carla Piluso, House District 50
-Patricia Lim-Pardo and Eric Neiwert, Gordon Russell Middle School
 
Gresham-Barlow School District Doctoral Staff
This fall the school board recognized staff members who have earned their doctoral degree within the last two years. At the November 2 board meeting, Dr. Sandra Duty, who teaches at Hogan Cedars Elementary School, was recognized for receiving her doctoral degree from Portland State University.
 
Presentations
Center for Advanced Learning (CAL) Annual Report to the Board
CAL Director Carol Egan presented the school’s annual report. State law requires charter schools to submit a report each year on the performance of the school and its students in the preceding fiscal/school year. The report must include information regarding goals and outcomes relating to student performance, and a look forward at the school year ahead.
 
Nutrition Services Annual Report
Nutrition Services Director Keely Davidson reviewed highlights of last year’s Nutrition Services Program.
 
The goals of the Nutrition Services Program includes:
-Providing nutritious, high-quality meals and snacks to students and participants
-Accommodating special diets where medically necessary
-Providing occasional catered food services
-Improving nutrition awareness
 
Citizens’ Requests of the Board
There were no citizens’ requests of the board.
 
Superintendent’s Report
Academic Audit: First Draft
Mike Nekritz of Felicity Educational Services (FES) provided an overview of the findings of an academic audit of the school district.
 
Areas of potential growth include:
-Establishing a unifying vision, core beliefs, and focus to align the District
-Defining “curriculum” and establishing exemplar documents and protocols, and establishing a more robust accountability system for students and staff
-Shifting technology focus to instructional technology. Efforts should be systemic and designed to infuse the use of technology into the curriculum.
 
Other opportunities include:
-Human Resources: Reviewing protocols and practices for efficiencies to allow some hiring decisions to be localized and incentivizing better staff attendance
-Equity: Early work on equity should be enhance and systemized as much as possible to ensure positive change throughout the organization
-Interventions: The extent of interventions in buildings is a school-by-school choice. With very limited interventions in high school, and few in math, the District should look at establishing best practices and protocols
-Leveraging new opportunities: The District should continue to examine the fidelity of current offerings (from a systems lens) and determine which programs at various schools are best for students. Replicating successes across the District (like AVID, PBIS…) and creatively working on community resources such as business partnerships and alternative options for students could add value to the educational experiences provide by the district
 
Obstacles and threats to success:
-Initiative Fatigue: Overcoming initiative fatigue may mean fewer goals, more clear direction, and appropriate metrics.
-Mistrust: Groups within the organization rightfully have competing priorities. These conflicts have manifested themselves in divergent thinking and some mistrust. Open and honest dialogue should continue to be valued.
-Skill: Some of the suggested areas to consider involve creating, developing, improving, or rethinking some responsibilities. Professional development and mentoring in areas of focus like technology, curriculum design, or leadership will be required.
-Historical autonomy (versus consistency): The District has a tradition of local autonomy that can conflict with system consistency. Attention must be given to this dynamic.
-Mismanagement: Careful attention must be applied to the institutional process of change and accountability to ensure consistency and resiliency.
-Will: In some instances, initiatives and change will be threatened by people’s unwillingness to change. While not a skill issue, this involves a true willingness to change behavior and empathize with people in different circumstances. The areas of poverty, equity, and interventions are more likely to experience this reality.
 
Next Steps
The school board will continue to discuss the findings from the report at a future board work session.
 
The full report from the Academic Audit will be available once it is finalized.
 
Action Items
 
REVIEWED, the 2016-17 Comprehensive Annual Financial Report as presented for first reading
 
APPROVED, leasing modular buildings through Modern Building Systems with a not to exceed amount of $450,000 using the Intermountain ESD/KPN contract for delivery and installation (five portable structures at Sam Barlow High School and one portable structure at Gresham High School) in August 2018.
As a part of the 2016 Capital Construction bond projects for Sam Barlow High School and Gresham High School, the design teams determined the two schools will need portable classrooms during construction. The portables will be leased and delivered in time for the start of school in 2018.
 
APPROVED, not-to-exceed contracts amounts as follows: Gresham High School Project – Fortis Construction $3.5 million, Sam Barlow High School Project – Lease Crutcher Lewis $3.5 million, East Gresham Elementary Project – P & C Construction $1.5 million, North Gresham Elementary Project – Bremik Construction $1.5 million.
These contract amounts will allow contractors to begin doing some work on the bond projects prior to establishing the guaranteed maximum price. Examples include selective demolition and asbestos abatement during scheduled school breaks.
 
Information Items
City of Gresham Design Commission Hearing
On November 1, the city of Gresham’s Design Commission held a hearing and approved the land use for Gresham High School. Prior to the hearing, city staff and architects on the project met a number of times to determined what needed to be done to obtain the commission’s approval.
 
Bond Communications Update
Information about the various school bond projects has been shared with the community in a variety of ways over the last several months. The website www.gresham-barlowbond.org features detailed information on bond projects at every school. The site contains a sign-up form for email updates. Electronic updates have been shared with parents, key communicators, and the community. A quarterly newsletter will be published with the first edition going out in late October/early November. Information is also being shared on the district’s social media channels: Facebook, Twitter, and Instagram.
 
Upcoming meetings
November 16
School Board Work Session
6 p.m.
Center for Advanced Learning
 
November 30
School Board Work Session
6 p.m.
Center for Advanced Learning
 
December 7
School Board Work Session
6 p.m.
Public Safety and Schools Building
 
December 7
Regular Board Meeting
7 p.m.
Public Safety and Schools Building
 
Can’t Attend Board Meetings?
You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:
 
Second Showing-Monday at 7 p.m.
Third Showing-The following Thursday at 4 p.m.
 
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.
 
 

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