Board Reports

  • The Board Report is the Gresham-Barlow School District's summary of regular school board meetings.

    In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board.

    The Board Report is published after every regular school board meeting.

    Watch Board Meetings live

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

    If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

    Back issues

    Below you will find the latest edition of the Board Report. To view back issues click here.

    Boardreport

    Gresham-Barlow School District-Electronic Summary of Board Action
     
    Meeting of April 1, 2021
     
    Board Members Present: Chair Blake Petersen, Kris Howatt, Carla Piluso, Mayra Gómez, Matt O’Connell, and Amanda Orozco-Beach

    Recognitions

    Volunteer Appreciation Week
    The school board adopted a resolution designating April 19-22 as Volunteer Appreciation Week. This past year has been an unusual one, given instruction has been provided entirely online through distance learning (eGBSD) due to the COVID-19 pandemic. While volunteers have not been serving inside of school buildings, they have been serving students in their homes. The school board and school district extends its thanks to the parents, guardians, family members, and friends who worked tirelessly over the last year to ensure students had the support they needed during distance learning.

    View the Volunteer Appreciation Week Resolution
     
     
    Citizens’ Requests of the Board

    Several citizens provided comments requesting the school district transition to in-person instruction five days a week. These comments have been posted online.
     
     
    Superintendent’s Report

    Superintendent Perera expressed her appreciation to staff from the district’s facilities and technology departments, as well as representatives from the city of Gresham, for the work they did to make it possible for the school board to meet in person on April 1. Executive Director of K-12 Education John Koch presented an update on the latest school health and safety metrics. He also reviewed the public health protocols in place in our schools designed to maintain a safe learning environment for students and staff.

    View the Return to Learn Health and Safety Metrics Presentation
     
    Action Items

    APPROVED, the purchase of Chromebooks for students and laptops for staff using purchasing contracts not to exceed $2,250,000
    This last year has put a strain on the district's aging computers. It is more evident than ever that staff and students need reliable computers to access teaching and learning.
     
    The district has 5,000 student Chromebooks reaching the end of their life this summer. After testing out various models, the district has decided on the HP Chromebook. The cost is not-to-exceed $1,250,000. This investment in educational technology will ensure students can continue to access their education via eGBSD and in the classroom.
     
    The district also needs to replace 800 teacher and staff laptops which are barely able to keep up with the demands of distance learning. After testing out various models, the district has decided on Apple MacBook laptops. The cost is not-to-exceed $1,000,000. The proposed laptops have been piloted in classrooms, are well-received by staff, and can be supported by the district's Technology Services team.
     
    Most of the district's computers are purchased through the Oregon Educational Technology Consortium (OETC). OETC is a nonprofit consortium of schools, universities, and libraries that works to ensure districts can buy quality educational technology products through their RFP-backed collective purchasing contracts.
     
     
    APPROVED, the superintendent evaluation for school year 2020-2021 as presented; and authorizing a one-year contract extension from July 1, 2021 to June 30, 2024
    Board Policy CBG, Evaluation of the Superintendent states, "The Board will formally evaluate the superintendent's job performance at least once each year." In addition to this policy, the superintendent's contract stipulates that an evaluation of the superintendent must be completed by March 1 of each year.
     
    The board finalized the superintendent evaluation in March, and reviewed the information contained in the evaluation with Superintendent Perera during an executive session prior to the meeting.
     
    Under the term of agreement for the superintendent's contract, The Board of Directors in its discretion may extend the contract agreement with the superintendent. The contract of the superintendent will be reviewed by the board annually on or before March 15 to consider whether an extension of contract should be awarded or whether the ongoing contract should continue toward its maturity. An addendum to the superintendent's contract showing a one-year contract extension from July 1, 2021 to June 30, 2024 was included which the school board approved.

    Superintendent Perera has shared with the school board that she plans to take a superintendency in Texas at the end of the school year so that she can be closer to family. The school board followed board policy and best practice in voting on the superintendent’s annual evaluation and one-year contract extension. 
     
     
    APPROVED, the Verizon Innovative Learning Lab Memorandum of Understanding (MOU) as presented
    The district has been selected to participate in the Verizon Innovative Learning Lab Program in partnership with Arizona State University (ASU). This program will allow students at Clear Creek Middle School and Dexter McCarty Middle School to gain experiences in immersive technology,  project-based learning, design thinking, and creative, real-world problem-solving. This further enhances our ability to expose our students to a variety of career pathways in alignment with our Preschool to Postsecondary Pathways framework. Ultimately, the labs equip students with the opportunity to change the world by leveraging technology, social innovation, and design thinking to impact their communities.
     
     
     
    Presentations

    North Gresham Elementary School Instruction Highlight
    Principal Shawnda Sewell shared information about NGES’s School Improvement Plans (SIP) and shared highlights of ongoing instruction happening at the school.

     
     
    West Orient Middle School Instruction Highlight
    Principal Elise Catanese shared information about WOMS’s School Improvement Plans (SIP) and shared highlights of ongoing instruction happening at the school.
     
     
     
    East Gresham Elementary School Instruction Highlight
    Principal Kimberly Miles shared information about EGES’s School Improvement Plans (SIP) and shared highlights of ongoing instruction happening at the school.

     
     
    Gresham High School Instruction Highlight
    Principal Drake Shelton shared information about GHS’s School Improvement Plans (SIP) and shared highlights of ongoing instruction happening at the school.

     
     
    Sam Barlow High School Instruction Highlight
    Principal Bruce Schmidt shared information about SBHS’s School Improvement Plans (SIP) and shared highlights of ongoing instruction happening at the school.

     
     
    Metro East Web Academy Annual Report
    In compliance with ORS 338.095 (1), Metro East Web Academy (MEWA) must submit a report to the district and the State Board of Education each year on the performance of the school and its students in the preceding fiscal/school year. This report must include, among other things, information regarding the goals and assessments relating to student performance, and a look forward at the school year ahead.

     
     
    Information Items

    Gresham High School #Forward Update
    The presentation will take place at a subsequent meeting.


    Financial Report

    Chief Financial Officer Jordan Ely presented the district’s monthly financial report. Projected revenue is now only $1.1 million below budget. This change is almost exclusively attributable to an increase of $600 thousand in the most recent State School Fund estimate. While this is a welcomed improvement, it should be noted that the district revenue estimate includes an assumption of 70% reimbursement for transportation expenses. To date, transportation spending is significantly below budget, which is represented in the “Purchased Services” expenditure line item near the bottom of this report. Staff expect transportation costs to increase and remain high throughout the hybrid instructional model, but it is still likely that transportation will remain significantly below budget, which would cause a corrective reduction next fiscal year.
     
    Expenditure projections have changed slightly, but there is nothing material to note, at this time. Staff are currently projecting an ending fund balance of nearly $19 million. As mentioned, this amount could increase significantly if transportation costs remain low, but the additional revenue this year would be offset by a deductive correction next year.

    View monthly financial report
     
     
    Upcoming meetings

    While board members will be meeting in-person, due to COVID-19 restrictions, the public will need to attend the meeting virtually. Meeting links will be sent out with the public meeting notices and posted on the board webpage.

    April 15
    Board Work Session
    6 pm
    Public Safety and Schools Building 
    Council Chambers 
    1331 NW Eastman Parkway

    May 6
    Board Work Session
    6 pm
    Public Safety and Schools Building 
    Council Chambers 
    1331 NW Eastman Parkway

    May 6
    Regular Board Meeting
    7 pm
    Public Safety and Schools Building 
    Council Chambers 
    1331 NW Eastman Parkway
     
     
    Can’t Attend Board Meetings?

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

    You can also watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

    Second Showing-Monday at 7 p.m.
    Third Showing-The following Thursday at 4 p.m.

    If you live in Damascus-
    Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.