Board Reports

  • The Board Report is the Gresham-Barlow School District's summary of regular school board meetings.

    In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board.

    The Board Report is published after every regular school board meeting.

    Watch Board Meetings live

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

    If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

    Back issues

    Below you will find the latest edition of the Board Report. To view back issues click here.

     

    Boardreport

    Gresham-Barlow School District-Electronic Summary of Board Action

     

    Meeting of May 5, 2022 

    Board Members Present: Chair Dr. Mayra Gómez, Vice-Chair Kris Howatt, Dr. Shawn Farrens, Cathy Keathley, Blake Petersen, and Holly Riegelmann

     

    Recognitions

    Gresham High School Rhythmettes Cheer & Dance Team

    The school board honored the Gresham High School Rhythmettes for taking 3rd place overall at the Tigard High School 6A Dance & Drill Competition. Junior Isabella Morillo placed in the Top 5 of Advanced Drill Down. The team also took 1st place at the Parkrose High School Dance & Drill Competition. Junior Libby Andrehsen and Senior Kaylah Cleveland placed in the Top 10 of the Advanced Drill Down.

    On March 18 the Rhythmettes placed 4th in the 6A Division of the OSAA State Dance & Drill Competition. Senior Makenna Bilodeaux made the All State Team and won a DDCA Dance Scholarship.

    View the Recognition on Facebook

     

    LGBTQ+ Pride Month

    The school board adopted a resolution declaring June as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ+) Pride Month in the Gresham-Barlow School District.

    LGBTQ+ Pride Month is celebrated annually in June to honor the 1969 Stonewall riots. LGBTQ+ Pride Month strives to achieve equal justice and equal opportunity for lesbian, gay, bisexual, transgender, and queer+ Americans and celebrates the contributions of the LGBTQ+ community to our society and collective history.

    View the Resolution

     

    Action Items

    APPROVED, adopting resolution 2022-05 as presented

    The PERS Employer Incentive Fund has offered a 25% match of up to $750 thousand for any deposits GBSD makes into a PERS side account prior to March of 2023. Recognizing that the rate of return on the PERS investment fund has been as much as 10 times higher than the Local Government Investment Pool (LGIP), staff recommend making the payment as soon as possible. A $3 million payment would receive the full $750 thousand match. 

    PERS offers an impact calculator to allow employers to estimate potential savings from a side account. A $3.75 million side account is projected to save the district more than $8 million over its 20-year amortization period, whereas $3 million invested in the LGIP would have an estimated final balance of less than $4.5 million if earned interest was left in the account to compound. These figures assume a 6.1% rate of return in the PERS fund versus a 2% rate of return in the LGIP. The PERS figure also assumes average annual salary growth of 3.4%. 

    If the payment is made prior to June 30, the rate discount will begin on July 1, 2024 and continue for 20 years. The timing of this rate relief lines up well with the funding cliff expected as the ESSER grant runs out.

    As with any investment, there is risk of lost principal if the PERS investment account experiences losses. However, the average rate of return over the last 20 years (inclusive of the Great Recession) has been 7.49%. Staff believe that the risk of principal loss is very small.

    The other risk the board should be aware of is that these funds are not recoverable, meaning that the district cannot withdraw funds from the side account; ownership of the funds is transferred to PERS when the payment is made. This risk is considered minimal, as contributions to PERS are compulsory.

    A comparison of projected contributions with and without this side account is offered to provide the board with the results of the Employer Rate Projection Tool. The final two biennia are estimated, as the rate tool did not provide a full 20-year window. The same assumptions were applied to those biennia. 

    View Resolution 2022-05 PERS EIF Payment Resolution

     

    APPROVED, authorizing the District Clerk or Deputy Clerk to execute a grant agreement with Oregon's Department of Administrative Services and accept grant funds up to $1.5 million with the intent of constructing a School Based Health Center on district property.

    Representative Ruiz and Senator Gorsek have offered the district a grant of $1.5 million to be used for the construction of a School Based Health Center (SBHC). There is no matching requirement. Staff expect at least some district contribution will be required, but an estimated amount is not yet known. Accepting the grant does not commit the district to constructing the SBHC, and the board will be informed of a construction estimate prior to commencing work. The board will also need to authorize the contract for such construction. Therefore, authorizing staff to execute the grant agreement does not authorize construction of the SBHC.

     

    APPROVED, authorizing staff to execute a roofing contract with Garland/DBS, Inc. for an amount not to exceed $402,353

    During recent heavy rains, there was water infiltration into the cafeteria at Sam Barlow High School (SBHS). This section of the roof was not included in original bond scope because it was believed at the time that there was still useful life. Until the recent heavy rain and snowfall, it was not evident that the parapet wall to the north side of the cafeteria was leaking. The cost for the needed repair is $402,353. 

    Garland/DBS, Inc. will be the contractor for the project, utilizing contract number PW1925 from the OMNIA Partners cooperative procurement network. The labor for the job will be sub-contracted to a local vendor. Garland received three bids for this project. None of the bidders were woman- or minority-owned companies. The low bidder for this project was McDonald and Wetle, a local contractor that has successfully completed several roofing projects for GBSD and that has 100 years of experience roofing in the Portland area. Its bid was $402,353. Staff is requesting authorization to execute an agreement with Garland/DBS, Inc. in the amount of $402,353. Bond contingency will be used to fund this project, as staff consider it to be missed scope from the SBHS remodel. 

     

    APPROVED, authorizing staff to execute three contracts with Tice Electric for fire alarm and PA upgrades at East Orient Elementary School, Highland Elementary School, and West Orient Middle School, with the aggregate total of the three contracts not to exceed $617,066.

    Nearly all bond program work has been completed, but fire alarm and PA upgrades are still owed to East Orient ES, Highland ES, and West Orient MS. The district's project manager, Cornerstone Management Group, reached out to all five pre-approved electrical contractors. Three declined to bid, due to lack of capacity this summer. Of the two remaining, neither identified themselves as woman- or minority-owned businesses. Tice Electric was the low bidder for all three jobs. Staff requested authorization to execute three contracts with Tice Electric for the respective bid amounts offered. 

    At East Orient ES: $218,999

    At Highland ES: $218,402

    At West Orient MS: $179,665

     

    APPROVED, the Newsela customer agreement in the amount of $171,745.20 to be funded by ESSER funds

    At its June 3, 2021 business meeting, the Board authorized staff to execute an agreement with Newsela to support unfinished learning in the 2021-22 school year. Staff is requesting authorization to continue utilizing this service for the 2022-23 school year.

    Newsela is an online product that has been utilized in many of the district classrooms to support staff in utilizing engaging, accessible text and content that is aligned with content standards to supplement instruction with students. Newsela provides authentic text resources that are constantly updated with new content that can be scaffolded by reading level in key areas of English Language Arts, science, social studies, and social emotional learning. This resource is critical in supporting content area teachers (3rd-12th grade) as well as language arts teachers.

    The cost to renew for the 2022-23 school year is $171,745.20. As a support for unfinished learning, this contract will be funded by ESSER.

     

    Citizens’ Requests of the Board

    There were no citizens’ requests of the board.

     

    Update from the Superintendent and District Leadership

    Superintendent Hiu shared that May 2-6 is Teacher Appreciation Week in the Gresham-Barlow School District. He expressed his gratitude to the educators of GBSD for all they do each and every day for the students and families of our community, especially during these challenging times due to the COVID-19 pandemic.

    Superintendent Hiu shared that the Gresham Breakfast Lions Club is awarding scholarships to graduating high school seniors in GBSD. Superintendent Hiu is a member of the Lions Club.

    Superintendent Hiu updated the school board on GBSD’s School Resource Officer Outreach and Review Process. Details on the process are on the District Website, including information about an upcoming community listening session.

    Superintendent Hiu is holding Key Communicator meetings for staff, families, and the community. During the meetings, he shares how the district is addressing unfinished learning, information on the SRO Outreach and Review Process, and an update on the promises kept to the community through the 2016 school bond which is on time and on budget.

    Superintendent Hiu introduced Dr. Angela Freeman, who has been named the district’s executive director of human resources. Dr. Freeman currently works as assistant superintendent of human capital management for the Reynolds School District.

     

    Information Items

    Monthly Financial Report as of 03/31/2022

    Since the last report, projected expenditures have not fluctuated significantly. The estimate for charter flow through has increased due to SB 743, but that increase has been offset by lowered projections in other expenditure categories. On another agenda item, staff have requested to submit a $3 million payment to PERS. That payment is not reflected in these expenditure projections. If approved, the projected ending fund balance will be reduced by $3 million. 

    However, there has been significant movement on the revenue side of this report due to SB 743, which ordered the Oregon Department of Education to change the way it calculates ADM for districts with virtual charter schools, as well as reconciliation from prior years. Staff had previously projected that the state's reconciliation process would yield a $1.7 million increase this spring; that projection has been included in prior financial reports. A new estimate on March 24th showed that to be a close projection. However, on April 28th, the state released an estimate that included the impacts of SB 743 and prior year reconciliations, which added a substantial amount of state support. Whereas the district budgeted for $94 million in state support, the number is now in excess of $98 million. 

    The state has also released the final reconciliation for 2020-21. The negative adjustment for the overpaid transportation grant last year was almost completely offset by a positive adjustment for high cost disability reimbursements. 

    The net result of these changes is an ending fund balance projected at $27.9 million. As a reminder, this fund balance projection does not reflect any retro payments owed to licensed staff at the close of negotiations, nor does it include the $3 million payment to PERS, if approved. 

    View the Monthly Financial Report

     

    Upcoming meetings

    Budget Committee Meeting (1 of 2)

    May 12

    7 pm

    West Gresham Elementary School Gymnasium

     

    Board Work Session

    May 19

    6 pm

    Center for Advanced Learning Partnership Room

     

    Budget Committee Meeting (2 of 2)

    May 26

    7 pm

    West Gresham Elementary School Gymnasium

     

    Board Work Session

    June 9

    6 pm

    District Office Council Chamber Conference Room

     

    Regular Board Meeting

    June 9

    7 pm

    District Office Council Chambers

     

    Can’t Attend Board Meetings?

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

    You can also watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

    Second Showing-Monday at 7 p.m.

    Third Showing-The following Thursday at 4 p.m.

     

    If you live in Damascus-

    Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.