Board Reports

  • The Board Report is the Gresham-Barlow School District's summary of regular school board meetings.

    In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board.

    The Board Report is published after every regular school board meeting.

    Watch Board Meetings live

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

    If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

    Back issues

    Below you will find the latest edition of the Board Report. To view back issues click here.

    Boardreport
    Gresham-Barlow School District-Electronic Summary of Board Action

    Meeting of April 4, 2019

     

    Board Members Present: Chair Kris Howatt, Jeff Gibbs, Mayra Gómez, John Hartsock, Matt O’Connell, and Blake Petersen.

     

    Recognitions

    Volunteer Appreciation Week Resolution

    Numerous volunteers support the district and its schools in providing a quality education to the students of the community. The school board adopted a resolution declaring April 22-26, 2019, as Volunteer Appreciation Week and acknowledging the importance of the efforts made by volunteers in our schools.

     

    Hogan Cedars Elementary head custodian Nick Sifuentes recognized

    Hogan Cedars Elementary School staff and families recently nominated head custodian Nick Sifuentes for the Cintas’ Custodian of the Year 2019 Award. This is a national competition sponsored by Cintas, a cleaning supply company. There were nearly 4,000 nominations nation-wide and Nick was selected as one of ten semi-finalists!

     

    Nick was nominated because of his outstanding dedication and service to Hogan Cedars. He has worked at Hogan Cedars since its doors opened 17 years ago! In addition to keeping Hogan Cedars clean, safe, and secure, Nick is committed to building positive relationships with all students. He greets children as they start their day and leads the school’s Green Team and recycling program. Nick proudly serves on the Safety and Wellness Committee and Resource Team and approaches all challenges with a “can-do” attitude. Above all, Nick exemplifies the school’s motto: Engaging Hearts and Minds. He has mentored many students over the years. It is reported that at the end of each summer, winter, and spring break, he says, "Let's get the kids back!" Online voting is underway to determine who will move on to the next level of the competition. Individuals can vote for Nick at www.cintas.com/BestCustodian through April 19.

     

    View the photo of Mr. Sifuentes at school board meeting on Facebook

     

    Above and Beyond the Call of Duty (ABCD) Awards for Classified Staff

    The Above and Beyond the Call of Duty (ABCD) Award was created to recognized classified staff employees who go above and beyond the call of duty while performing their job responsibilities. All GBSD classified staff that are not in a management or supervisory position are eligible for this award. Through a nomination process, each school or department can choose a classified employee who is dedicated, inspiring, and making a difference in their school.

     

    Several recipients were honored in February. Additional winners were recognized at the April board meeting.

     

    Congratulations to:

     

    Amy Southwick-Hollydale Elementary

    Tammy Brestel-Hogan Cedars Elementary

    Christina Moline-Springwater Trail High School

    Peggy Barone-Powell Valley Elementary

    Linda Green-North Gresham Elementary

     

    View the photo of the ABCD Award Winners honored at the board meeting on Twitter

     

    Citizens’ Requests of the Board

    The following students from Deep Creek-Damascus K-8 presented information on the pro’s and con’s of homework, from a capstone project they did in class: Caitlyn Lawson, Valancy Forbis, Brookelynn Rinard, and Bronwyn Barrie.

     

    Rhett Hyman, a teacher in the school district, spoke on behalf of the Gresham-Barlow Education Association. He shared his concern that, at a time when the state’s economy is on an upward trend, the funding level being proposed for K-12 schools in the legislature would result in a budget shortfall. He encouraged everyone to make their voices heard and make an impact for our students.

     

    Julie Frediani, a teacher in the school district, shared that she has watched a steady decline in school funding during her teaching career. She says this has resulted in fewer supports for schools. She also shared students are coming to school with high social/emotional needs. She urged the board to focus on what is essential and meets students’ needs.

     

    Gary Vaughn Winter, a teacher in the school district, spoke on behalf of school counselor Theresa Scott. In Ms. Scott’s written testimony, she shared that hours for elementary school counselors were reduced ten years ago and she is unable to provide basic counseling services for students at her school due to this reduction. She proposed hiring additional elementary school counselors to address the growing needs of at-risk students.

     

    Amanda McLeod, a teacher in the school district, submitted written testimony to the school board. She shared how funding cuts and large class sizes have impacted her work. She shared that the May 8 Day of Action is important to her and urged the state to invest in its students.

     

    Superintendent’s Report

    Superintendent Perera shared that she would be meeting with Key Communicators this spring to provide updates on the district’s strategic planning and budget development for 2019-20. She also reported that the District is being featured on the edCircuit podcast (interviews will be posted in the next few weeks!) and MetroEast Community Media’s “Community Hotline”  show. An article by Executive Director of Innovation and Partnership Carla Gay has been published nationally spotlighting the District’s work to bring innovative learning experiences to all students.

     

    In May, students from our high schools will be a part of the Oregon Supreme Court’s Live Hearings, taking place at Mount Hood Community College. It is the first time these will take place in East County. 

     

    The school district has entered into a partnership with Warner Pacific to allow staff members to obtain a variety of degrees. The partnership will allow classified staff to earn a bachelor’s degree in education and become eligible to enter the school’s Master of Arts in Teaching Program. Classes will be held one night a week at Springwater Trail High School. Warner Pacific also offers accelerated course work for individuals with a bachelor’s degree to obtain a master of arts in teaching or a master of education (choose from three endorsement tracks).

     

     

    Paraprofessional educator bachelor’s degree information

     

     

    Master of arts in teaching and master of education information

     

    Action Items

    APPROVED, adopting the calendars for 2019-20, 2020-21, 2021-22

    Annually the school board adopts a three-year school calendar. This year, that calendar adoption extends to the 2021-22 school year. The primary purpose of the three-year adoption of a calendar is to support long-range planning goals for the district and provide calendar information to our community and family. Modifications to the calendar can occur annually, if necessary.

     

    View the calendars

     

    REVIEWED, the proposed amended school year calendar for 2018-19 as presented for first reading

    During February, two full school days were canceled and four two-hour late starts were called due to inclement weather. The 2018-19 school year calendar includes five days at the end of the school year, that, in previous years, could be used as possible make-up days for emergency closures. This year however, bond projects will need to start as soon as possible which will not allow the district to extend the school year.

     

    The administration has processed many factors that helped determine recommendations on possible make-up days. The factors include: state guideline and policies to ensure number of hours for all grade levels, end-of-year schedules for students and staff, instructional impact, and overall operational impact.

     

    The administration is recommending to the board extend for senior (grade 12) students three additional days to make-up. This recommendation would move the last school-day for 12th grade students to June 7. All other students will follow their previously established end-of-year schedules and calendars. This recommendation will be brought forward to a subsequent meeting.

     

    APPROVED, the selection and adoption of the high school social science instructional materials with a not-to-exceed amount of $225,000 pending budget approval

    The Oregon Department of Education adopted new social science standards in 2018. The ODE Curriculum Adoption Schedule indicated that Social Science resources aligned to these standards were to be adopted and in classrooms in the fall of 2019. The High School Social Science Instructional Materials Selection Committee thoroughly reviewed several curriculum programs with a specific focus alignment with the standards adopted by ODE.

     

    APPROVED, the selection and adoption of the middle school science instructional materials, Grades 6-8: McGraw Hill Education, with a not -to-exceed amount of $205,000 pending budget approval

    The Oregon Department of Education adopted new social science standards in 2018. The ODE Curriculum Adoption Schedule indicated that Social Science resources aligned to these standards were to be adopted and in classrooms in the fall of 2019. The Middle School Social Science Instructional Materials Selection Committee thoroughly reviewed several curriculum programs with a specific focus alignment with the standards adopted by ODE.

     

    APPROVED, the selection and adoption of the middle school English Language Arts and Reading (ELAR) Grades K-8 college board springboard instructional materials with a not-to-exceed amount of $145,000

    In 2015, the Oregon Department of Education adopted ELAR Instructional materials for districts to evaluated on a state list. They were reviewed using specific criteria and formally adopted by the State Board of Education. Publishers and content providers have been developing materials that provide training and professional development to support existing materials as well as new forms of materials in the full implementation of the Common Core State Standards (CCSS). The ELAR Instructional Materials Selection Committee thoroughly reviewed several curriculum programs and chose materials that are continually updated to better match the CCSS.  If updated to a newer addition, students would have access to better aligned curriculum and materials for the 2019 and beyond school years, and the district will be supplied the newest version (2020) free of charge.

     

    APPROVED, the selection and adoption of the elementary school science instructional materials, Grades K-5: STEMscopes, with a not-to-exceed amount of $267,000 pending budget approval

    The Oregon Department of Education adopted new science standards in 2017. The ODE Curriculum Adoption Schedule indicated that Science resources aligned to these standards were to be adopted and in classrooms in the fall of 2018. In order to manage the overall cost of science materials, last year the district was approved to purchase science materials for middle schools only. The elementary Science Instructional Materials Selection Committee thoroughly reviewed several curriculum programs with a specific focus on alignment with the Next Generation Science Standards (NGSS).

            

    APPROVED, Christensen Electric, for structured cabling and infrastructure installation at an amount not-to-exceed $542,000, including contingencies, pending successful contract negotiations

    As a part of the 2016 capital construction bond, the district is updating and replacing structured cabling infrastructure in support of a wired and wireless local area networking infrastructure for several of GBSD’s schools. This work consists of eight (8) related structured cabling systems for telecommunications enhancement. We will be replacing current Cat5 and Cat5e cabling with new Cat6 and Cat6a cabling infrastructure to support current and future network bandwidth requirements for our schools. This work will complete our district-wide telecom cabling upgrades. The schools included in the scope of work include Hall Elementary, Hollydale Elementary, Highland Elementary, Powell Valley Elementary, Deep Creek, Gordon Russell Middle School, West Orient Middle School, and Springwater Trail High School.

    More information about the school bond can be found on www.gresham-barlowbond.org

     

    Information Items

    National School Boards Association (NSBA) Annual Conference

    The NSBA held its 2019 annual conference and exposition in Philadelphia, Pennsylvania, March 30-April 1, 2019. Board members Kris Howatt, John Hartsock, Matt O’Connell, Mayra Gómez and Carla Piluso attended along with Superintendent A. Katrise Perera, Deputy Superintendent James Hiu, and Assistant Superintendent Lisa Riggs. Board members shared information about the various presentations attended. Presentation topics included school law, preparing students for the mobile workforce, disrupting poverty, and school climate/student engagement.

     

    Budget Overview/Financial Update based on 1/31/19 Financial Report

    Chief Finance Officer Mike Schofield presented a financial report/summary for the school district ending February 28, 2019 along with a school bond financial summary. He also shared that the district’s Business Office is in the middle of budget development for next school year. The proposed budget for 2019-20 will be presented to the budget committee on May 9, 2019.

     

    View the Financial Report and Bond Financial Summary

     

    Upcoming meetings

     

    April 11

    Budget Committee: Budget 101

    7 pm

    Center for Advanced Learning

    Partnership Room

     

    April 18

    Budget Work Session

    6 pm

    Center for Advanced Learning

    Partnership Room

     

    April 25

    Board Work Session

    6 pm

    Center for Advanced Learning

    Partnership Room

     

    May 2

    Board Work Session

    6 pm

    Public Safety and Schools Building

    Conference Room

     

    May 2

    Regular Board Meeting

    7 pm

    Public Safety and Schools Building

    Council Chambers

     

    Can’t Attend Board Meetings?

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

     

    You can also watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

     

    Second Showing-Monday at 7 p.m.

    Third Showing-The following Thursday at 4 p.m.

     

    If you live in Damascus-

    Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.