Board Reports

  • The Board Report is the Gresham-Barlow School District's summary of regular school board meetings.

    In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board.

    The Board Report is published after every regular school board meeting.

    Watch Board Meetings live

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

    If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

    Back issues

    Below you will find the latest edition of the Board Report. To view back issues click here.

    Boardreport


    Gresham-Barlow School District-Electronic Summary of Board Action

     

    Meeting of June 11, 2020

     

    Board Members Present: Chair Blake Petersen, Mayra Gómez, Kris Howatt, Amanda Orozco-Beach, Matt O’Connell, and Carla Piluso.

     

    Recognitions

    Gresham High School Boys Basketball

    The school board recognized the following student athletes from the Gresham High School Boys Basketball Team for being recognized at the state level.

     

    Boys All-Conference Second Team

    Ethan Abrahamson, Senior

     

    Boys All-Conference Honorable Mention

    Syrus Sagiao, Senior

    Sam Igbonogwam, Senior

    Elijah Munyan, Junior

    Esyah Pippa-White, Freshman

     

    View the recognition on Facebook 

     

    Sam Barlow High School Coach Tom Johnson

    The school board honored Sam Barlow High School English teacher and boys varsity basketball coach Tom Johnson. Johnson was awarded the Mt. Hood Conference Coach of the Year for the 2019-20 school year. He also hit the milestone of having 600 wins during his career as a varsity basketball coach.

     

    View the Recognition on Twitter 

     

    Sam Barlow High School Boys Basketball Team

     In an effort to recognize students who achieve champion status or its equivalent in school activities and academic programs, tonight the Board and administration has the opportunity to recognize athletes from Sam Barlow High School who competed in basketball at the state level.

     

    2020 Mt. Hood Conference Champs, Final 8 Team

    #3 Academic 6a Boys Basketball Team – 3.68 team GPA

     

    Jesse White, Senior: 1st Team All-League, Player of the Year Mt. Hood Conference, 1st Team All State

     

    Evan Inglesby, Senior: 1st Team All-League, 2nd Team All State

     

    Joey Wolcott, Senior: 2nd Team All-League

     

    Jaren Hunter, Senior: Honorable Mention All-League

    Josh Nomie, Senior: Honorable Mention All-League

      

    View the Recognition on Twitter

     

    Sam Barlow High School Girls Basketball Team

    The school board recognized the Sam Barlow High School Girls Basketball Team, which was named Co-Mt. Hood Conference Champions.

     

    First Team All-League

    Libby Mathis, Senior, Co-Player of the Year MHC, Honorable Mention All-State, OACA Metro All-Star Selection

    Kennedie Shuler, Freshman

     

    Honorable Mention All-League

    Emily Fortin, Senior

    Emory Miller, Senior

    Melanie Hiu, Sophomore

    Annie Koenig, Freshman

      

    View the Recognition on Twitter

     

    Sam Barlow High School Boys Swimming

    The school board recognized athletes from Sam Barlow High School who competed in swimming at the state level.

     

    Justin Logue, Junior

    200-yard Medley Relay - 3rd Team All-League

    500-yard Freestyle - Honorable Mention All-League - State Qualifier –

    Placed 3rd at State

    100-yard Backstroke - Honorable Mention All-League

    400-yard Freestyle Relay - Honorable Mention All-League

     

    Josiah Hoccom, Senior

    200-yard Medley Relay - 3rd Team All-League

    200-yard Freestyle - 1st Team All-League - State Qualifier*

    100-yard Freestyle - 2nd Team All-League

    400-yard Freestyle Relay - Honorable Mention All-League

     

    Christopher Parvankin, Junior

    200-yard Medley Relay - 3rd Team All-League

    400-yard Freestyle Relay - Honorable Mention All-League

     

    Covington Brushwood, Senior

    200-yard Medley Relay – 3rd Team All-League

     

    Jonathan Dewey, Junior

    400-yard Freestyle Relay – Honorable Mention All-League

      

    View the Recognition on Facebook

     

    Sam Barlow High School Girls Swimming

    The school board honored student athletes from Sam Barlow High School who competed in swimming at the state level.

     

    Tess Henke, Freshman

    200-yard Medley Relay - Honorable Mention All-League

    50-yard Freestyle - Honorable Mention All-League

    100-yard Backstroke - Honorable Mention All-League

     

    Lauren Kenoyer, Freshman

    200-yard Medley Relay - Honorable Mention All-League

    200-yard Freestyle - 1st Team All-League -State Qualifier

    100-yard Breaststroke - Honorable Mention All-League

     

    Megan Maroon, Freshman

    200-yard Medley Relay - Honorable Mention All-League

    200-yard Individual Medley - 2nd Team All-League

    100-yard Butterfly - 1st Team All-League - State Qualifier

     

    Kaselyn Markell, Senior

    200-yard Medley Relay - Honorable Mention All-League

    50-yard Freestyle - Honorable Mention All-League

    100-yard Freestyle - 2nd Team All-League

     

    Gracie Doyle, Junior

    100-yard Butterfly – Honorable Mention All-League

     

    Kenna Quirke, Junior

    500-yard Freestyle – 2nd Team All-League

      

    View the Recognition on Twitter

     

    Sam Barlow High School Wrestling

    The school board recognized athletes from Sam Barlow High School who competed in wrestling at the state level.

     

    #5 Academic 6a Wrestling Team – 3.45 team GPA

     

    Nicholas Barden, Senior, 132 lbs

    Honorable Mention All-League (4th Districts) – State Qualifier

     

    Titus Trayhorn, Senior, 145 lbs

    1st Team All-League (District Champ) – State Qualifier

     

    Cody Walter, Junior, 145 lbs

    Honorable Mention All-League (5th Districts)

     

    Andrew Collins, Sophomore, 182 lbs

    Honorable Mention All-League (3rd Districts) – State Qualifier

     

    Jackson Kane, Junior, 195 lbs

    2nd Team All-League (2nd Districts) – State Qualifier

     

    Matthew Jefferis, Junior, 285 lbs

    2nd Team All League (2nd Districts) – State Qualifier

     

    View the Recognition on Facebook

      

    Instructional Highlights

    Powell Valley Elementary School

    Interim Principal Alice Hunsaker shared highlights of the ongoing instruction taking place at Powell Valley Elementary School. She shared how Powell Valley’s school improvement plans aligns with the school district’s strategic investment areas.

     

    West Gresham Elementary School

    Principal Lori Walter shared highlights of the ongoing instruction taking place at West Gresham Elementary School. She shared how West Gresham’s school improvement plans aligns with the school district’s strategic investment areas.

     

    Citizens’ Requests of the Board

    There were no citizens’ requests of the board.

     

    Superintendent’s Report

    Superintendent Perera shared her appreciation to the staff of the Gresham-Barlow School District for their commitment to the students and families of our school district during the closure due to the COVID-19 pandemic. She also expressed her gratitude to the families of the school district for partnering with our schools to ensure the learning continued for the District’s students.

     

    The Superintendent shared that planning is underway for fall 2020. The District has received guidelines for the re-starting of school from the Oregon Department of Education and a team has been created to create district and school plans. The District will provide updates on its planning throughout the summer.

     

    The Superintendent thanked the teams at the district’s three high schools for creating alternative graduation events. Due to the state of Oregon’s current social distancing requirements, graduation ceremonies needed to be adjusted. The graduation celebrations at all three high schools went extremely well.

     

    Due to recent events, the topic of School Resource Officers has come to the forefront. The District is currently beginning a series of discussions regarding what is working well and how this partnership can be improved.

     

    Deputy Superintendent James Hiu introduced three new administrators joining the school district. Jessica Miner-Ramirez will serve as principal of Hollydale Elementary. Hollydale’s current principal, Debra James, is retiring. Thelina O’Daniel will serve as principal of Powell Valley Elementary School. O’Daniel replaces Interim Principal Alice Hunsaker who took over for Michele Cook when Cook was named the district’s executive director of student support services.  Sam Maranto will serve as principal of Kelly Creek Elementary School. Current Kelly Creek Principal Beth Fraze is moving to Highland Elementary School. Highland Principal Shawnda Sewell is moving to North Gresham Elementary School. She replaces Interim Principal Nicki Hudson who has been serving in that position since Tracy Klinger was named the District’s director of teaching and learning-elementary.

      

    Action Items

    APPROVED, ratifying Resolution 1920-10 authorizing the appropriation transfers for the General Fund up to the amounts indicated in the attached resolution

    The adopted budget for 2019-20 did not allow for sufficient expenditures to satisfy GBSD’s contract with First Student. Underspending in other areas of the Support Services function offset nearly all necessary overage on that line item. However, with accelerated spending in the spring, due to COVID-19 and Distance Learning for All, staff needed the board to increase the appropriation or discontinue all Support Services spending immediately. The increase to Support Services will be offset by savings on licensed subs in the Instruction function.

     

    View the Transfer Resolution

     

    APPROVED, ratifying Resolution 2021-01 to adopt the budget for the 2020-2021 fiscal year in the total amount of $270,461,193 now on file at the district’s administrative business office

     

    APPROVED, ratifying Resolution 2021-02 to appropriate funds in the amount and purposes as outlined in the resolution for the fiscal year beginning July 1, 2020

     

    APPROVED, ratifying Resolution 2021-03 to impose the taxes provided for the adopted budget at the Permanent Rate of $4.5268 per $1,000 of assessed value for General Fund operations; and, to impose taxes in the amount of $20,617,778 for bonded debt; making these taxes hereby imposed and categorized for the tax year 2020-2021 upon the assessed value of all taxable property within the district

    The authority and responsibility given the governing body to adopt the budget and to make appropriations by which the budget is administered is ORS 294.435. The proposed budget was approved by the Budget Committee on May 21, 2020.

     

    APPROVED, authorizing staff to execute necessary change orders to carry out the recommendation to allow flow-through of the Corporate Activities Tax liabilities for contracts executed prior to implementation of the tax, but with work that has continued after

    The District provided the school board a situation paper explaining the circumstances that led to a situation which goes beyond existing contract language’s ability to unambiguously mediate. After consulting legal counsel, as well as other public agencies, staff recommended allowing contractors to flow-through Corporate Activities Tax liabilities for contracts which commenced prior to tax implementation, but with work that has continued after. 

     

    View the Situation Paper

     

    APPROVED, the Sodexo FSM Contract for Food Services

    On February 28, 2020, staff issued a Request for Proposals for food services management services via the Oregon Procurement Information Network. Two interested parties attended the mandatory pre-bid site visit, Sodexo and Chartwells. Proposals were due on April 7, 2020. On that day, staff received a proposal from Sodexo and a letter from Chartwells stating that it would not be submitting a proposal.

     

    After preparing a notice of non-competitive procurement for the State of Oregon, and having received no protests after publishing an intent-to-award to Sodexo, the State has pre-approved the attached contract. The contract has been vetted by legal counsel at Miller Nash, as well as the District’s insurance broker, Brown & Brown NW. Consistent with past contracts with Sodexo, there is a guarantee of financial performance included in this contract. 

     

    View the Contract

     

    APPROVED, the purchase of Curriculum and Associates, iReady Assessment and Personalized Instruction Reading Site License K-8 and Implementation Support Services for one year at a not-to-exceed amount $168,407.00 for use beginning July 1, 2020 through June 30, 2021

     

    APPROVED, the purchase of Ready and iReady Professional Development for Core Math and ELA Support Sessions for one year at a not-to-exceed amount of $42,000.00 for use beginning July 1, 2020 through June 30, 2021

     

    The Gresham-Barlow School District will be continuing to utilize iReady ELA (English Language Arts) and iReady Classroom (an updated version of iReady Mathematics previously adopted as a core text). The tool, iReady ELA, is a student friendly and engaging personalized instruction and targeted resources for Mathematics and Reading with an assessment suite providing actionable data for Mathematics and Reading instruction. The district has previously been using iReady to support the K-8 math and reading cores and would like to continue with the same platform for teacher and student consistency. The total cost, beginning in July, 2020 through 2021 is not to exceed $168,025 and professional development for all iReady services and products will not exceed $42,000.00. The district will continue to finalize pricing.

      

    View the Curriculum Associates Contract

     

     APPROVED, the recommended alternative education programs for 2020-21 as presented

     In compliance with Board Policy, IGBHA, and state law, ORS 581-022-1350, the board annually approves private and public alternative education programs contracted by the district.

     

    This spring, a multi-district team evaluated alternative programs in Multnomah County to determine whether they should be included as an alternative program for district approval. The evaluation process covers requirements set forth by the Oregon Department of Education (ODE).

      

    View the list of Alternative Education Programs 

     

    APPROVED, accepting Director Jeff Gibb's letter of resignation from Position 1, Zone 1, of the Gresham-Barlow School District Board of Directors, effective June 1, 2020

    The district has received a letter from Director Gibbs announcing his resignation from Position 1, Zone 1, of the Gresham-Barlow School District Board of Directors effective June 1, 2020. Pursuant to Policy BBC, the board must officially accept the resignation, in order for it to become effective, and announce the vacancy. 

     

    Board Policy BBD/BBE provides that the board will fill the vacancy through board appointment. It states that, "The appointee will serve until June 30 following the next election, at which time the individual elected in May of that year will fill the remaining portion of an unexpired term or serve a full four-year term; or will serve until June 30 of a subsequent election year if the vacancy occurs after the filing date in an election year."

     

    Information Items

    Paid Lunch Equity for 2020-21

    As required by the United States Department of Agriculture, all local education agencies (LEAs), regardless of current lunch prices, must annually review paid lunch prices to ensure compliance. The USDA provides a tool to determine compliance called the Paid Lunch Equity Tool. This requirement is in effect to ensure USDA funds are not subsidizing paid lunch amounts.

     

    The LEA is considered noncompliant when the average paid lunch price is less than the difference between the free and paid federal reimbursement rates.  If the weighted average paid lunch price is less than that amount, LEAs must take action. The district has three options:                                   

    1. Increase paid lunch prices, or
    2. Contribute non-Federal funds to the food service account, or
    3. Increase the paid lunch by a smaller amount and contribute the remaining amount using non-Federal funds.

    The memo stipulates that a one-year exemption may take place if a School Food Authority (Sodexo) has a positive balance as of January 31, 2020.

     

    Financial Update

    As of April 30, the projected ending fund balance has improved by ~$1 million, due almost exclusively to the 2018-19 State School Fund reconciliation done by the Oregon Department of Education, which is reflected in the “Prior Year SSF” line of the report. However, the atypical acceleration of expenditures in the support services function this spring has left appropriations thin. Staff requested an amendment to the budget to ensure adequate appropriations are in place to finish out the fiscal year. 

      

    View the Financial Report as of April 30, 2020

     

    Upcoming meetings

     

    All upcoming meetings will be held virtually due to Coronavirus/COVID-19 state-wide restrictions and effort to maintain social distancing to reduce the spread of the virus.

     

    To attend virtual Budget Committee meetings, visit this link.

     

    Please visit the School Board Meetings Webpage for instructions on how to attend board meetings virtually.

     

    July 2

    Board Work Session

    6 pm

     

    July 2

    Regular Board Meeting

    7 pm

     

    Can’t Attend Board Meetings?

    You can watch regular school board meetings LIVE on the GBSD Website. Look for the link on the homepage in the District News section!

     

    You can also watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

     

    Second Showing-Monday at 7 p.m.

    Third Showing-The following Thursday at 4 p.m.

     

    If you live in Damascus-

    Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.